An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant - Temporary to Permanent Position AlphaStaff
HCM - 3.7
Sunrise, FL Job Details Temporary | Permanent | Full-time | Contract 1 hour ago Qualifications Confidential information handling Executive administrative support Collaborative technology platforms Full Job Description AlphaStaffHCM is a leading privately-owned Human Capital Management (HCM) partner specializing in HR services, payroll, employee benefits, and compliance solutions. Headquartered in Sunrise, Florida, AlphaStaffHCM supports small and mid-sized businesses nationwide by relieving administrative burdens and helping clients focus on growth. With over 100 corporate employees and a strong national presence, AlphaStaffHCM delivers flexible, strategic support tailored to each organization's needs.
Position Summary:
The Executive Assistant provides high-level administrative and strategic support to the CEO, serving as a proactive partner in managing daily operations, meetings, travel, and communications. This role oversees complex scheduling, prepares executive materials, and acts as a key liaison between the CEO and internal/external stakeholders. It's ideal for a polished, resourceful professional comfortable stepping into a fast-paced executive environment, quickly learning internal systems and culture, and making an immediate impact during a defined short-term assignment. We are converting this temporary contract opportunity into a permanent full-time position. This is a fully onsite role located in our Sunrise, FL office, with a Monday through Friday, five-day-per-week onsite schedule 8:30 AM-5:30 PM.
Responsibilities:
Manage and optimize the CEO's dynamic calendar, demonstrating flexibility to seamlessly pivot, reschedule, and prioritize meetings on short notice while maintaining efficiency and professionalism. Provide high-level administrative and strategic support to the CEO, ensuring seamless coordination of daily operations and communications. Manage the CEO's calendar and all executive, leadership, client, and vendor meetings, including scheduling, logistics, and preparation of materials such as bios, research, reports, presentations, and briefing documents. Coordinate travel and accommodation arrangements for the CEO and executive team. Create detailed itineraries and meeting agendas for the CEO. Act as a point of contact between employees, shareholders, and the CEO. Prepare, submit, and reconcile expense reimbursement reports for the CEO. Field telephone calls and manage incoming communications for the CEO. Maintain and organize digital tools, trackers, and shared platforms to support executive workflows. Coordinate with IT to troubleshoot technical issues and ensure smooth operation of executive tech setups. Support efforts to plan and coordinate employee appreciation events and executive-hosted gatherings. Proactively help move tasks and initiatives forward as directed by the CEO. Occasionally support the Chairman with scheduling, printing, and expense report preparation.
Qualifications:
5+ years of executive support experience, preferably supporting C-level executives Strong organizational and multitasking skills with attention to detail Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint) Professional written and verbal communication High level of discretion and ability to handle confidential information Experience coordinating travel and managing expense reports (Optional) Previous experience in an HR, professional services, or PEO environment preferred
