The Executive Operations & Growth Assistant exists to protect George's time, reduce his daily decision load, create structure around his ideas, drive follow-through across GSM, support accounting and marketing, use AI aggressively, and convert open loops into documented closure. Your job is to create structure around creativity, consistency around urgency, and closure around ideas. George Speers Masonry is looking for an exceptionally organized Executive Operations & Growth Assistant to work directly with the owner of the company. This is not a position for someone who waits to be reminded. We need someone who sees an open item, takes ownership of tracking it, follows up with the people involved, and stays with it until there is proof that it is finished.

Your main job:

Make sure nothing falls through the cracks and the CEO does not have to chase people for status. GSM is a commercial masonry contractor working on significant institutional, government, and commercial projects. We use systems including Procore, SharePoint, Microsoft 365, Outlook, Teams, and our internal operating system and JobFlow. We have plenty of work, information, people, systems, and moving pieces. What we need is a finisher.

You will:

• Maintain the CEO's open-item and follow-up list
• Track who owes what and when it is due
• Follow up with employees, vendors, customers, applicants, and other parties
• Obtain documents and proof of completion
• Organize email and actionable communications
• Protect important deadlines
• Prepare concise executive updates
• Coordinate calendars, meetings, and commitments
• Help keep company information organized in Procore, SharePoint, Outlook, and other approved systems
• Assist with hiring administration and candidate follow-through
• Document processes and organize supporting information
• Handle selected confidential business and personal administrative matters
• Escalate problems before they become emergencies Every day, we expect you to know:
• What was completed
• What is still open
• Who owes it
• What is late
• What is blocked
• What happens next
• What actually requires the owner's decision The person who works best with

George:

This role works directly with an entrepreneurial CEO who is highly creative, fast-moving, detail-conscious, quality-driven, results-focused, constantly generating ideas, and willing to change direction when better information appears. The right person must be able to create stability around a high-velocity leader without slowing him down.

You must be able to:

• Turn ideas into organized action
• Capture decisions immediately
• Maintain continuity when priorities shift
• Close loops George has already moved past
• Provide facts instead of opinions
• Anticipate what he will need next
• Challenge something when the data does not support it
• Bring concise options instead of long explanations
• Know when something needs George and when it does not
• Keep routine execution moving while George focuses on larger decisions A core part of this role is to reduce the number of decisions that reach George and force closure on work that does not require him.

Non-negotiable traits:

• Extreme follow-through
• High organization
• Strong attention to detail
• Comfort with structure and routine
• High reliability
• Evidence-based thinking
• Good judgment under changing priorities
• Ability to move fast without becoming careless
• Comfort challenging the CEO respectfully with facts
• Ability to work independently
• Strong AI adoption
• Accounting aptitude
• Creative ability
• Marketing curiosity
• Emotional steadiness
• Low need for constant praise or supervision You may be a strong fit if:
• You love checklists
• You keep extremely good records
• You naturally follow up without being asked
• You dislike loose ends
• You can manage dozens of small commitments without losing them
• You are persistent without being abrasive
• You communicate clearly and briefly
• You can work independently
• You protect confidential information
• Other people describe you as unusually dependable
• You would rather finish five important things than start twenty new ones You are probably not a fit if:
• You need frequent reminders
• You rely on memory instead of a tracking system
• You avoid following up because you don't want to bother people
• Your work becomes difficult for someone else to understand or take over
• You routinely say something is done without supporting evidence
• You enjoy creating new systems more than consistently using an existing one
• You wait for your boss to ask for updates
• Repetitive follow-through frustrates you Our standard: Everything visible.

Everything owned. Everything followed through. Everything recoverable by someone else. We are not looking for someone to simply stay busy. We are looking for someone who closes loops.

Hiring process:

This position includes a practical hiring process and a five-day paid working trial: application screening, written response exercise, structured interview, practical work simulation, five-day paid working trial, reference verification, and final decision. During the trial, we will evaluate actual performance rather than interview answers alone, specifically organization, follow-through, communication, judgment, confidentiality, documentation, responsiveness, ability to work without reminders, and ability to obtain proof that work is actually complete.

To apply:

Submit your résumé and answer these three questions: 1. Tell us about a situation where someone owed you something important and repeatedly failed to respond. What did you do until the issue was closed? 2. Describe the exact system you personally use to make sure you never forget a commitment or follow-up. 3. Your boss gives you 12 unrelated requests in 30 minutes, then leaves town for three days. Explain exactly what you do next. Do not give us the answer you think we want. Tell us how you actually work.

Pay:

$45,000.00

• $85,000.

00 per year Application Question(s): Tell us about a situation where someone owed you something important and repeatedly failed to respond. What did you do until the issue was closed? Describe the exact system you personally use to make sure you never forget a commitment or follow-up. Your boss gives you 12 unrelated requests in 30 minutes, then leaves town for three days. Explain exactly what you do next.

Work Location:

In person