Administrative Assistant / Executive Support

Administrative Assistant /

Executive Support Location:

Tampa, Florida (On-site)

Duration:

Full-time About the Company

SEITZ INC

Founded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise. Role Overview We are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units. This role goes beyond traditional administration—it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Executive & Administrative Support Manage calendars, appointments, and scheduling priorities Organize meetings, prepare agendas, and track follow-ups Draft professional correspondence (strong written English required) Coordinate domestic & international travel, including expense reports Maintain organized records, files, and documentation Coordination & Communication Act as a central point of contact across departments Track deadlines, deliverables, and internal follow-ups Ensure smooth and structured communication flow Project & Operational Support Support ongoing projects with administrative coordination Maintain trackers, reports, and status updates Assist in preparing presentations and decision-making materials Executive Support Proactively support leadership with day-to-day priorities Manage and prioritize incoming requests Handle confidential and sensitive information with discretion Qualifications Bachelor's degree or equivalent experience 2-7 years of experience in administrative or executive support roles Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint) Excellent written and verbal communication skills in English Basic understanding of accounting (AP/AR preferred) High level of digital and system literacy Key Skills Strong organizational and multitasking abilities Attention to detail and structured working style Excellent communication and coordination skills Professionalism, discretion, and reliability Proactive, problem-solving mindset

Work Details Location:

Tampa, Florida (on-site role)

Working Hours:

Standard business hours Reporting to: Executive VP of Operations Why Join Us Work with a globally established German company Exposure to international business operations Structured and professional work environment Growth opportunities into senior administrative roles

Pay:

$30,000.00 - $60,000.00 per year

Benefits:

401(k) Health insurance Application Question(s): Do you have 3+ years of executive/administrative support experience? Are you comfortable managing calendars and travel for senior leadership? Do you have experience with Microsoft Outlook and Excel at an advanced level? Are you willing to work on-site in Tampa, FL?

Education:

Associate (Preferred) Ability to

Commute:

Tampa, FL 33634 (Preferred) Willingness to travel: 25% (Preferred)

Work Location:

In person