Executive Assistant to CEO

Position Summary Our client seeks a capable, trustworthy, and energetic Executive Assistant to support the CEO in both business operations and personal matters. This position works closely with the CEO and his family to manage priorities, streamline processes, and enhance efficiency across professional and personal responsibilities.

Main Responsibilities Executive Support:

• Manage and prioritize the CEO' s email inbox
• Coordinate calendar, meetings, and follow-ups
• Prepare agendas and track action items
• Manage communication flow between the CEO and stakeholders

Personal & Family Support:

• Coordinate personal scheduling and travel
• Plan dinners, reservations, and events
• Assist with household coordination and vendors
• Occasionally, run personal errands and support family needs

Office & Business Operations Support:

• Support office administrative needs
• Coordinate vendor visits and meetings
• Organize internal documents and communications
• Support leadership team as needed

Event & Travel Coordination:

• Plan business and personal travel
• Coordinate customer events and meetings
• Build detailed itineraries

Errands & Logistics:

• Handle time-sensitive tasks
• Coordinate deliveries and shipments
• Solve issues quickly and efficiently Required Skills & Experience
• Experience as an Executive or Personal Assistant
• Strong organizational and time management skills
• Excellent judgment and discretion
• Strong communication skills
• Ability to prioritize in a fast-paced environment
• Tech-savvy with email and calendar tools Key Traits for Success
• Highly trustworthy
• Proactive and attentive to detail
• Resourceful and problem-focused
• Collected under pressure
• Service-minded Important Notes About This Role
• Not a typical 9- 5 role
• Responsibilities vary daily
• Requires handling both personal and business needs
• Flexibility and availability required