Executive Assistant

Description We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in Gainesville, Georgia. In this long-term contract role, you will play a pivotal part in managing schedules, coordinating operations, and ensuring seamless communication across teams. This position requires a proactive individual who thrives in a dynamic environment and excels at multitasking.

Responsibilities:

• Manage and maintain complex calendars for senior executives, ensuring schedules are well-organized and projected at least two weeks in advance.
• Coordinate travel arrangements and prepare materials for executive meetings, ensuring all logistics run smoothly.
• Maintain inventory of employee apparel and oversee the timely submission of accurate timesheets for payroll processing.
• Assist in operational projects, including data management and file organization, to support company objectives.
• Communicate effectively, translating technical information into clear, concise language for various audiences.
• Collaborate with a diverse range of personalities, demonstrating professionalism and strong interpersonal skills.
• Support project management tasks by organizing files, tracking data, and ensuring information is up-to-date.
• Utilize relevant software systems, such as Q360 or similar tools, to streamline operations and enhance efficiency.
• Adapt to the needs of the business, showing flexibility and a willingness to take on additional responsibilities as required. Requirements
• Proven experience as an Executive Assistant, preferably supporting senior-level executives.
• Expertise in calendar management, including scheduling and coordinating complex agendas.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Exceptional communication skills, both written and verbal, with the ability to convey information clearly.
• Proficiency in using computer systems and software, including Microsoft Office and operational tools like Q360.
• Demonstrated professionalism and the ability to work well with diverse personalities.
• Background in construction or telecommunications is highly desirable, with cabling experience being a plus.
• Flexibility and adaptability to dynamic business needs, coupled with a proactive approach to problem-solving.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .