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Job Description
Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America's heartland.
Work Shift:
8 Hours - Day Shifts (United States of America)
Scheduled Weekly Hours:
40
Compensation:
Salary Range:
$19.00 - $30.50
Union Position:
No Department Details Why Join Our Team? Be part of a collaborative leadership team committed to exceptional patient care, employee experience, and organizational excellence. Support strategic initiatives that impact Cardiology, Vascular, Oncology, Radiology, Pharmacy, Palliative Care, Hospice, and other specialty services across the region. Work directly with senior leaders, physicians, and operational teams to help shape the future of healthcare delivery. Enjoy a fast-paced, highly visible role where no two days are the same and your contributions have a direct impact on organizational success. Join a culture that values relationships, teamwork, continuous improvement, and professional growth. Opportunity to develop skills in executive support, project management, communications, and healthcare operations while working alongside experienced healthcare leaders. Summary Manages complex priorities, coordinates key initiatives, and serves as a trusted partner who anticipates needs, facilitates communication, and helps ensure strategic goals are achieved. Job Description Executive Assistant, Vice President Operations Position Summary The Executive Assistant provides comprehensive administrative, operational, and project management support to one or more senior executives. This role serves as a trusted partner to executive leadership by managing complex schedules, coordinating high-level meetings and events, supporting strategic initiatives, and facilitating communication across departments and stakeholders. The Executive Assistant operates with a high degree of independence, professionalism, discretion, and sound judgment. Success in this role requires exceptional organizational skills, attention to detail, the ability to anticipate needs, and a commitment to ensuring executive leaders can focus on strategic priorities and organizational goals. Key Responsibilities Executive Support Manage complex calendars, schedules, and priorities for executive leadership. Coordinate meetings, retreats, leadership forums, and special events involving physicians, leaders, staff, and external partners. Arrange travel, accommodations, itineraries, and expense reconciliation. Screen, prioritize, and respond to incoming communications on behalf of executive leadership. Prepare agendas, briefing materials, reports, presentations, and meeting summaries. Project Management & Coordination Serve as project coordinator for strategic initiatives, departmental priorities, and special projects. Monitor project timelines, deliverables, and follow-up actions to ensure commitments are completed. Coordinate activities across multiple departments, leaders, and stakeholders. Support leadership team meetings by tracking action items and facilitating accountability. Communication & Relationship Management Draft, edit, and distribute professional correspondence, presentations, newsletters, and executive communications. Interface effectively with physicians, executives, leaders, staff, community partners, and external organizations. Maintain a high level of professionalism and customer service in all interactions. Represent executive leadership in a manner that builds trust, credibility, and positive working relationships. Information & Administrative Management Maintain confidential and sensitive information with the highest degree of discretion. Develop reports, dashboards, spreadsheets, and other materials to support decision-making. Organize and manage electronic and physical records. Coordinate onboarding activities, recognition efforts, and leadership support functions as assigned. Operational Excellence Identify opportunities to improve administrative processes, workflows, and communication. Anticipate executive needs and proactively address issues before they become barriers. Exercise independent judgment in resolving routine and non-routine administrative challenges. Support organizational priorities while adapting to changing demands and competing priorities. Knowledge, Skills, and Abilities Ability to manage multiple priorities and deadlines simultaneously. Ability to establish priorities, coordinate work activities, and execute with minimal supervision. Ability to maintain confidentiality and exercise sound judgment in sensitive situations. Ability to build effective working relationships across all levels of the organization. Strong problem-solving skills with the ability to identify issues and recommend solutions. Ability to remain calm, professional, and effective in fast-paced and changing environments. Strong attention to detail and commitment to accuracy. Ability to anticipate needs, think proactively, and take initiative. Demonstrated professionalism, discretion, adaptability, and resilience. Impact of the Role This position plays a critical role in supporting executive effectiveness and organizational success. The Executive Assistant serves as a trusted extension of executive leadership, helping ensure priorities are advanced, communication is effective, and strategic initiatives move forward efficiently. The ideal candidate is highly organized, proactive, relationship-oriented, and committed to excellence in supporting leaders, teams, and the mission of Sanford Health. Qualifications Associate degree in a secretarial or related field or equivalent three years Administrative Assistant work experience is required. Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to talent@sanfordhealth.org. The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill. Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America's heartland. Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan. The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies. The organization's transformational virtual care initiative brings patients closer to care with access to 78 specialties. Learn more about Sanford Health's commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News. Good Samaritan, one of the nation's largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care. As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies. The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities. Learn more about Good Samaritan's mission and commitment to delivering high quality senior care in rural America at good-sam.com.
