Norcross, GA (On-Site / In-Person) Role Summary We are seeking a proactive, highly organized Executive Assistant to the CEO / Special Projects Coordinator to serve as the executive's right hand for new business initiatives and emerging technology ventures. This is far more than a calendar management role: approximately 70% of your time will be dedicated to business research, task tracking, and cross-functional communication, with 30% focused on executive administration and scheduling . You will work directly with executive leadership to learn how a growing industrial company plans, finances, and launches new business ventures—turning fast-paced ideas into concrete, executed projects. Key Responsibilities Turn Ideas into Action (~30%) Capture concepts, directives, and decisions from meetings, calls, texts, and voice notes, converting them into structured action items with assignees and clear deadlines. Maintain a centralized master tracker of every open initiative and follow up relentlessly until each item is resolved. Lead a weekly priorities review with the CEO covering completed tasks, roadblocks, and upcoming milestones. Research & Analysis (~25%) Investigate target markets, competitors, suppliers, potential partners, and viable facility locations (domestic and international). Research regulatory standards, permits, certifications, and government programs; summarize operational impacts. Deliver concise, one-page briefs that lead with the answer, separate facts from assumptions, and recommend clear next steps. Executive Administration (~30%) Manage executive calendar, travel arrangements, meeting agendas, and preparation materials. Organize and maintain digital project files, databases, and contact lists for seamless company-wide access. Leverage AI productivity tools (e.g., ChatGPT, Claude) and Microsoft Office daily to accelerate research, drafting, and analysis. Communication & Coordination (~15%) Draft executive correspondence, outreach emails, formal letters, and presentation decks for review. Coordinate meetings with external partners, bankers, brokers, and officials; document minutes and distribute action items within 24 hours. Keep internal department heads aligned on executive decisions and cross-functional deliverables. Key Milestones for Success First 30
Days:
Master the CEO's communication style and priorities; establish the master initiative tracker; complete and deliver your first comprehensive research brief. First 90
Days:
Independently facilitate weekly priority reviews; ensure zero assigned tasks go over one week without an update; produce five or more actionable research briefs. First 6
Months:
Serve as the primary driver for executive initiatives, autonomously managing outreach, external partner meetings, and project workflows with minimal oversight.
Qualifications Required:
Experience:
2+ years of experience as an Executive Assistant, Project Coordinator, Research Assistant, or similar operational support role.
Communication:
Exceptional written and verbal communication; ability to write concise, professional summaries and clarify ambiguities upfront.
Problem-Solving & Ownership:
Self-starter mentality—capable of breaking down open-ended tasks into actionable steps and presenting solutions rather than just questions.
Organization & Discretion:
Extreme attention to detail, rigorous follow-through, and proven ability to handle highly confidential business information.
Eligibility:
Authorized to work in the U.S. and able to pass a standard background check.
Preferred:
Bachelor's degree in Business, Communications, or a related field. Daily proficiency with modern AI tools (ChatGPT, Claude) and advanced Microsoft Office. Fluency in Vietnamese or another Asian language is a plus. Valid passport and willingness to travel internationally if needed.
Please Note:
Direct experience working in the manufacturing or industrial industry is strictly required. If you do not have experience in the manufacturing and industrial industry, you will not be considered for this role.
