Executive Assistant II (Full-Time, 40 Hours, Day Shift) Queen's University Medical Group Honolulu, HI Job Details Full-time $28.96 - $35.19 an hour 22 hours ago Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Business travel arrangements Executive administrative support Desktop applications Full Job Description

RESPONSIBILITIES I. JOB SUMMARY

Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information. Represents a division and interacts with high level stakeholders; other associated duties may include but are not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

II. TYPICAL PHYSICAL DEMANDS

A.

ESSENTIAL FUNCTIONS

Seeing. Hearing. Speaking. Finger dexterity.

B. MANUAL MATERIAL HANDLING

Infrequent:

N/A Occasional:

Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.

Frequent:

N/A Constant:

N/A C. NON-MANUAL MATERIAL HANDLING

Infrequent:

N/A Occasional:

Stand. Stoop/Bend.

Climb:

Stairs/Ladder.

Reach:

shoulder level.

Reach:

above head.

Frequent:

Sit. Walk.

Constant:

N/A III. TYPICAL WORKING CONDITIONS

Not substantially subjected to adverse environmental conditions.

IV. MINIMUM QUALIFICATIONS

A.

EDUCATION

Associate's degree or business school graduate required; or two (2) years of administrative/clerical experience may be substituted for the educational requirement.

B. CERTIFICATION AND LICENSURE

No certification and/or licensure requirement.

C. EXPERIENCE

In addition to the educational requirement, four (4) years of experience as a secretary at an administrative level and/or four (4) years combination of administrative/executive level experience, preferably in a corporate environment; or two (2) years of progressively responsible administrative or secretarial experience with a bachelor's degree. Prior experience booking business travel required. Prior experience working with trustees, community organizations and with individuals at a high organizational level. Supervisory/leadership experience preferred.

Experience to demonstrate the following:

o Proficiency with Microsoft Office applications, i.e. Outlook, Word, Excel, and PowerPoint. o Strong ability to communicate effectively, both verbally and in writing. o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness. o Ability to work under high levels of confidentiality, tact and diplomacy. Equal Opportunity Employer / Disability / Vet Your Health.

Our Legacy Our Mission:

To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai'i.

Our Values:

Compassion guides our actions Aloha inspires us in all that we do Respect and understanding are essential for the dignity of all Excellence is our quest