Executive Assistant

Executive Assistant Blooms Garden Center & Bistro at Blooms Marion, IA Job Details Full-time 4 hours ago Qualifications Teamwork Executive administrative support Marketing operations Marketing Time management Full Job Description This is a highly collaborative support role designed to help keep multiple areas of the business organized, efficient, and running smoothly. You'll work closely with our Marketing Director, Product Manager, and leadership team, assisting with a wide variety of administrative, operational, hiring, purchasing, and organizational tasks. While this position may occasionally touch marketing projects, the primary focus is not creating marketing campaigns. Instead, you'll help manage the behind-the-scenes work that allows our team to stay focused on strategy, creativity, and growth. If you enjoy organization, problem-solving, keeping details straight, and supporting a team across many different projects, we'd love to meet you. What You'll Do Administrative & Operations Support Maintain clean, accurate, and well-organized records, spreadsheets, and internal documents Transcribe information and keep systems, files, and databases up to date Keep communication clear and flowing between departments Assist leadership with administrative projects and day-to-day operational needs Balance cash drawers and run basic reports as needed Hiring & Team Support Help write and post job advertisements Coordinate applicant communication and scheduling Assist with interview organization and hiring logistics Retail Systems & Organization Assist with inventory tracking, pricing, and product organization Help maintain and organize Square systems, products, and reporting Support purchasing of plants, home décor, and retail merchandise in alignment with company direction Marketing Support Work directly with the Marketing Director to assist with operational and administrative marketing tasks Help organize marketing projects, budgets, timelines, and internal documentation Occasionally assist with social media scheduling and content organization Familiarity with Meta Business Suite is helpful but not required What We're Looking For Strong attention to detail, especially with organization, accuracy, and numbers Excellent organizational and time management skills A positive person who enjoys collaborating with others Clear, professional written and verbal communication Someone who is reliable, proactive, and follows through Ability to manage multiple projects and small details without becoming overwhelmed A team-first mindset and willingness to jump in wherever help is needed Familiarity with Square, spreadsheets, social media platforms, or retail systems is a plus, but we're happy to train the right person Why This Role Matters This position touches many areas of the business, but the common thread is support. Success in this role means helping things run more smoothly, keeping important details organized, and making life easier for the people around you. We care deeply about creating a supportive workplace. You'll have flexibility in choosing your schedule and start time, and you'll always have people willing to help when you need it. We work hard, but we also try to enjoy what we do, and the days tend to go by pretty quickly around here. •Bonus points if you send in a cover letter! It does not have to be super formal, just tell us a bit about you and why you'd like to work here.

Work Location:

In person