Executive Assistant

Executive Assistant Housing Authority of Champaign County Champaign, IL Job Details Full-time $45,000 - $55,000 a year 1 hour ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Vision insurance Flexible schedule Qualifications Microsoft PowerPoint Writing skills Executive administrative support Research Administrative experience Driver's License Bachelor's degree Organizational skills Communications Community relationship building Full Job Description

HOUSING AUTHORITY OF CHAMPAIGN COUNTY

Position Description Classification:

Executive Assistant Supervisor:

Executive Director/Chief Executive Officer Position Status:

Exempt Supervision Exercised:

None Revision Date:

May 2026 Position Summary / Objectives Under general direction of the Executive Director/CEO or designee, the executive assistant enhances the agency's effectiveness by providing information management support and representing the executive to others. Will also be responsible for Public Relations tasks and responsibilities.

This includes:

the management and maintenance of, calendars, board packets, website updates, and other duties as assigned. The position will assist with the planning or support and execution of HACC events for residents, staff, and the public. It will also develop relationships with individuals and organizations within the community and ensure a high level of transparency of the agency. The position might include exposure to contracts and grants. The work requires confidentiality, mature independent judgment, tact, discretion and the ability to coordinate special projects. Major Duties and Responsibilities Contributes to team effort by accomplishing related results as needed. Performs other reasonably related duties as assigned by the Executive Director or designee. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Represents the executive by attending meetings in the executive's absence; speaking for the executive. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to clerical staff; following up on results. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Performs other reasonably related duties as assigned by the Executive Director or designee. Skills and Qualifications Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Social Media Physical Requirements / Work Environment Generally works in an office environment. Must be able to sit for long periods of time. Must be able to work in a deadline-focused and fast-paced environment. Must be able to pass a drug screening test administered by HACC's designated provider. Valid Illinois Driver's license and be insurable under the agency's commercial insurance policy. Education and Experience Bachelor's degree, from an accredited college or university, in Communications, Business, Public Relations, Marketing, or other related experience that is, based on the sole determination of the Housing Authority, equivalent to such a degree.

Employee Acknowledgement:

___________________________________

Date:

___________________________________

Job Type:

Full-time Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Tuition reimbursement Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Microsoft Powerpoint:

5 years (Preferred)

Administrative Experience:

5 years (Preferred)

Work Location:

In person