Executive Assistant / Administrative Coordinator

Executive Assistant / Administrative Coordinator Impact Genome Chicago, IL Job Details Full-time $62,000 - $72,000 a year 7 hours ago Qualifications Employee onboarding Maintaining an organized workspace Microsoft Outlook Event planning Executive administrative support Mid-level Personnel records management Clerical experience Office management Managing executive calendars Onboarding process management Travel scheduling Microsoft Outlook Calendar Communication skills

Full Job Description Description:

Key Responsibilities Executive Support Manage CEO calendar, scheduling, and appointment coordination Arrange meetings and maintain scheduling priorities Prepare meeting materials and assist with follow-up communication Coordinate travel arrangements and itineraries as needed Serve as a professional point of contact for executive scheduling matters Administrative Office Coordination Oversee and maintain general day-to-day office administrative functions Assist with employee requests Support internal organization of records, and documentation Help ensure a professional, organized, and efficient office environment Employee Onboarding Support Coordinate onboarding paperwork for new hires Enter and manage employee setup information within payroll/HR platform Maintain employee records within the HR platform Assist with benefit enrollment and related new hire administrative tasks

Requirements:

Qualifications 2+ years of executive assistant, office administration, or related administrative experience Strong organizational and multitasking skills Excellent written and verbal communication High level of professionalism and discretion Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform Ability to work independently in a small office environment Meeting and event planning is a plus.