Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract, to possibly for hire opportunity with permanent potential is ideal for a highly organized individual who can manage shifting priorities, protect sensitive information, and keep executive operations running smoothly. The role requires strong judgment, effective communication, and the ability to coordinate across teams with minimal direction.

Responsibilities:

• Oversee complex executive calendars, balancing changing priorities and independently resolving scheduling conflicts to support leadership effectiveness.
• Arrange domestic and international travel plans, including itineraries, meeting schedules, and expense documentation.
• Prepare leaders for meetings by gathering background materials, organizing briefing documents, and monitoring follow-up actions.
• Coordinate with cross-functional stakeholders to maintain meeting rhythms, reporting timelines, and day-to-day operational flow.
• Create, revise, and format presentations, correspondence, and reports for executive audiences with a high level of accuracy and professionalism.
• Monitor important initiatives, deadlines, and next steps across multiple workstreams to help ensure timely completion.
• Manage confidential business information with discretion, especially when handling sensitive employee, leadership, and corporate matters.
• Serve as a key point of contact between executives and internal or external partners, including senior leaders, vendors, and global teams.