Executive Assistant to the Owner/CEO Russian Speaking

UZB FREIGHT INC

•3.0 Montgomery, IL Job Details Full-time $55,000

•$75,000 a year 21 hours ago Qualifications Microsoft Outlook Zoom Executive administrative support English Russian Calendar management Office experience Full Job Description Executive Assistant to Owner/CEO

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English & Russian Speaking Job Type:

Full-Time Work Location:

In Person

•Montgomery, IL We are seeking a highly organized, professional, and proactive Executive Assistant to work directly with the Owner/CEO of a growing transportation and logistics organization. This is an important position that requires someone who can stay organized, communicate professionally, follow up consistently, and help the Owner manage day-to-day business responsibilities. The ideal candidate is dependable, detail-oriented, comfortable handling confidential information, and able to work in a fast-paced environment. Fluency in both English and Russian is required. Responsibilities Manage the Owner/CEO's daily calendar, meetings, appointments, reminders, and schedule. Organize business travel, reservations, meetings, and other arrangements. Manage and organize emails, correspondence, documents, and follow-ups. Draft professional emails, letters, reports, and other business documents. Communicate with company managers, employees, customers, vendors, attorneys, insurance agents, accountants, and other business partners. Communicate professionally with English

•and Russian-speaking contacts on behalf of the Owner/CEO. Coordinate communication and follow-ups between company departments. Track important tasks, deadlines, projects, and outstanding items to make sure they are completed on time. Prepare meeting agendas, take notes when needed, and follow up on action items. Assist with bookkeeping and administrative tasks using QuickBooks or similar software. Assist with invoices, expense tracking, data entry, and document organization. Prepare presentations, spreadsheets, reports, and business correspondence. Organize contracts and documents and assist with electronic signatures through DocuSign. Coordinate company meetings, events, conferences, and business functions. Maintain organized electronic and physical filing systems. Assist with special projects and other responsibilities assigned directly by the Owner/CEO. Handle sensitive business and personal information with strict confidentiality and discretion . Qualifications Fluent in English and Russian

•speaking, reading, and writing required. Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or Office Manager preferred. Experience supporting a business owner, CEO, executive, or senior manager is strongly preferred. Excellent organizational and time-management skills. Strong professional written and verbal communication skills. Ability to manage multiple responsibilities and priorities simultaneously. Strong follow-up skills — able to keep track of unfinished tasks and make sure they are completed. Professional, dependable, punctual, and responsible. Comfortable working with confidential and sensitive information. Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, DocuSign, Zoom, and Microsoft Teams . QuickBooks experience is preferred. Transportation, trucking, logistics, or similar business experience is a plus. What We Are Looking For We are looking for more than someone who simply answers phones or schedules appointments. We need someone who can become the Owner/CEO's right-hand assistant , understand priorities, stay ahead of deadlines, communicate with different departments, and help keep daily business operations organized. The right candidate should be proactive and comfortable taking responsibility for following up on important matters without needing constant supervision. This is a full-time, in-person position in Montgomery, Illinois.

To Apply:

Please submit your resume along with a short description of your previous Executive Assistant or administrative experience and your level of proficiency in English and Russian .

Job Type:

Full-time Pay:

$55,000.00

•$75,000.00 per year

Work Location:

In person