Executive Assistant

Executive Assistant Oak Brook, IL Job Details Full-time $88,000 - $98,000 a year 23 hours ago Benefits Paid parental leave Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Adoption assistance Parental leave Employee assistance program Vision insurance 401(k) matching Employee discount Gym membership Life insurance Pet insurance Qualifications Executive administrative support High school diploma or GED Productivity software

Full Job Description Position Overview:

Greater Purpose and Core Values:

Athletico's Greater Purpose is to empower people, inspire hope and transform lives. We accomplish this by providing exceptional, progressive, and cost-effective fitness, performance and rehabilitative services through personalized care that emphasizes education and prevention of future injury. This is accomplished through building on our Core Values of one team, understanding our business, recognition, people-focused, accountability, continuous innovation and trust and integrity, which are the foundation for our unique culture.

Position Summary:

The Executive Assistant performs diverse and advanced administrative duties providing general administrative support for the Chief Executive Officer Chief Administrative Office, and Sr. Vice President of Information Technology. This role will be responsible for maintaining confidential information and material relevant to company operations, executive correspondence and will occasionally act as a personal assistant to the CEO and CAO for non-Athletico matters. The Executive Assistant is a critical partner who proactively aids and maintains extensive internal contact with the senior management team, Athletico staff, and external contact with customers, vendors, consultants, banks, Board Members, and government and other agencies.

Essential Duties and Responsibilities:

Manage the CEO, CAO, and SVP IT's complex calendar by scheduling meetings and appointments with internal/external parties Arrange and coordinate complex business travel with associated logistics Plan and coordinate in-person business meetings, including catering arrangement, room setup, and materials preparation Act as liaison to the Board of Directors, drafting correspondence, scheduling meetings, preparing materials, coordinating events, arranging Board travel, and overseeing all meeting logistics Own the end-to-end management of special projects including developing project plans, tracking deliverables, and overseeing logistics from inception to completion Manage planning, delivery, and budget maintenance of key staff events, including summer outings, holiday parties, leadership trainings and conferences, and milestone celebrations Interface with cross-functional colleagues and high-level stakeholders Prepare expense reports, reconcile all purchasing statements in a timely basis Provide project support with the ability to maintain confidentiality Professionally communicate and handle incoming and outgoing communications, including drafting correspondence, transcribing meeting minutes and notes, etc. Handle document and presentation preparation for various meetings Maintain the highest level of confidentiality and an ability to handle sensitive material in a confidential and discreet manner Responsible for documentation management, including but not limited to email, other electronic and hard copy records and files Support and assist with professional and personal philanthropies Evaluate and sort incoming mail to the appropriate management for action, follow-up and progress monitoring. Assist in general office administration duties at the Corporate Offices as needed Other duties as assigned

Qualifications:

Education:

High school diploma or equivalent required; Bachelor's degree preferred

Work Experience:

10+ years of executive administrative experience, providing direct support to a C-level Executive. Direct CEO/CAO administrative experience strongly preferred. Fully proficient in Microsoft Office Suite Healthcare experience preferred

Certification/Licensure:

None required

Knowledge and Technical Skills:

Interface well with all departments within the company and in a highly professional manner Demonstrate the ability to communicate effectively and professionally with executives, staff, customers and external contacts to the organization Must demonstrate sound judgement Ability to maintain confidentiality Excellent time management, planning and organizational skills Professional demeanor and appearance Must maintain a healthy balance of diplomacy, assertiveness, and humor High ability to learn and master new technology

Language Skills:

Ability to read, write and speak English proficiently

Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e., while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding. Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Consistent with a standard office environment, noise level is low with little to no extraordinary environmental factors. Must be able to work flexible work hours, some last-minute requests to come in early, stay late, work weekends or travel may occur Additional Benefits offered with this full-time position: Medical & Rx, Dental and Vision (eligibility begins day one of employment) HSA, Healthcare FSA, Dependent Care FSA Progyny Fertility Benefit Critical Illness, Accident, & Hospital Indemnity Insurance Company Paid Basic Life / AD&D Supplemental Life Insurance (Employee, Spouse, Child) Company Paid Short-Term & Long-Term Disability Long-Term Disability Buy-Up Option Company Paid Maternity & Parental Leave Adoption & Surrogacy Expense Reimbursement KinderCare Discount Legal & Credit Monitoring PTO (accruing starts immediately upon hire) 6 Major Holidays off plus 2 floating holidays yearly Physical Therapy/Occupational Therapy benefits as an employee

Bereavement Time Off & Resources Commuter:

Pre-Tax Transit & Parking Retirement 401(k) w/ Per-Pay Company Match SoFi Financial Wellness Tools & Loan Resources HUSK Fitness Resources & Gym Discounts Home, Auto, and Pet Insurance Employee Assistance Program (EAP) Employee Discount Program Learn more by checking out our 2026 Athletico's Benefits Summary. Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Minimum Salary/Wage:

USD $88,000.00/Yr.

Maximum Salary/Wage:

USD $98,000.00/Yr.