Job Description
Executive Assistant - President's Office Augustana College - 4.3 Rock Island, IL Job Details Full-time $45,000 - $50,000 a year 5 hours ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Vision insurance Life insurance Retirement plan Qualifications Computer operation High school diploma or GED Newsletters (communication methods) Full Job Description Join Our Mission at Augustana College At Augustana College, we don't just educate students - we empower them. As a nationally recognized college of the liberal arts and sciences, we invest in engaged learning, maximizing student potential, and building strong community partnerships—the driving forces of our Bold & Boundless Strategic Plan (2024-29). For our 2,500 students, Augustana offers a collaborative and student-focused environment, in which faculty and staff play an active role in shaping futures through hands-on learning, mentorship and leadership development. Located on a scenic, wooded campus in Rock Island, Illinois, Augustana is part of the vibrant Quad-Cities metropolitan area (pop. 470,000), about a 3-hour drive from Chicago. We seek mission-driven professionals who are passionate about student success, innovation and making an impact. If you thrive in an environment that values curiosity, collaboration and the power of transformative education, we invite you to bring your talents to Augustana. Employees at Augustana enjoy an excellent benefit package including medical, retirement, generous paid time off, tuition benefits for employees and their family members, and much more.
Job Title:
Executive Assistant, President's Office Status:
Full-time, Exempt, 12 month schedule Wage:
735 Reports To:
President of the College Overview:
Provides a wide variety of support duties for the College President and those serving in the President's office. Communicates with a variety of constituents and professionals both inside and outside the College community, including members of the Board of Trustees, community officials, and representatives of other educational institutions. Handles highly confidential information on a regular basis. Must possess extensive knowledge of the policies, procedures, and organization of the College. Ensures the smooth, professional and efficient operations and communications of the President's Office. Job Duties:
1. Acts as the initial contact for communication with the President. Greets visitors, answers phone inquiries, screening calls and taking messages, and directs communication appropriately. Ensures the President's Office is appropriately staffed at all times and that all communication, written and verbal, meets the high standards of the Office of the President. 2. Provides clerical support for the President including calendar maintenance, keeping the President on schedule and prepared for upcoming meetings, drafting and/or proofreading letters, e-mail, newsletters and other communication. Assists with travel arrangements for the President. Provides support for the President's off-campus commitments as needed. 3. Acts as a liaison with the Augustana Board of Trustees and provides administrative support for Board of Trustees meetings both before and after the meetings. Travels to off-site Board meetings as requested and manages all details of accommodations for meeting participants, dining, and other meeting requirements and provides support as needed during meetings. 4. Provides additional clerical support as needed for the General Counsel and the Special Assistant to the President. 5. Oversees the President's Office and is responsible for smooth administration including ordering office supplies, monitoring the budget and providing updates as needed on budgetary matters, reconciliation of purchase cards, and schedule and oversee designated student workers. 6. Maintains and updates the President's Office website to reflect updated information on news and initiatives. 7. Manages confidential material in the strictest confidence, maintaining the confidentiality of all information and taking steps to ensure any confidential information remains confidential. 8. Participates in the preparation of the President's Office budget. Monitors budget, accounting statements, and expenditures. Investigates any budget issues and corrects errors as needed. 9. Leads the Commencement Committee and provides assistance as needed , including on-site support before and during all commencement ceremonies. 10. Coordinates with Communications and Marketing on relevant mailings and periodic communications involving the President's Office. 11. Helps plan and coordinate Augustana-sponsored social and holiday events on behalf of the President's Office. 12. Assists other departments in Founders Hall with special projects or at busy times. Works collaboratively with a variety of campus constituencies to achieve overall goals of the President's Office and the College. 13. Day to day management of the President Office budget including submitting expense reports, reconciling purchasing cards, and tracking budget balances and line items. 14. Other duties as assigned Skills & Experience:
Five or more years of experience in a professional setting and/or related experience. Experience supporting an executive position preferred. Excellent oral and written communication skills, proofreading ability, detail orientation and demonstrated organizational skills. Ability to work with confidential information and strictly maintain confidentiality. Must possess a high level of discretion. Intermediate working knowledge of Microsoft Office and Excel. Experience working with project management software, Colleague Datatel and/or other robust computer systems is a definite plus. Openness to additional training as needed. Ability to work with a diverse group of colleagues and individuals inside and outside of the campus community with tact, professionalism, and diplomacy. Excellent in-person and phone customer service skills and ability to maintain focus in a busy office environment. Ability to effectively prioritize and manage multiple priorities in an environment with frequent interruptions • Initiative in resolving problems and overall work of office. Education:
High school diploma or GED. Additional education highly preferred. Additional Information:
Pay and Benefits:
This position is budgeted to pay $45,000 - $50,000 annually. We offer a competitive benefits package designed to support the needs of employees. Full-time employees are eligible for a comprehensive range of benefits including: Medical, dental, vision insurance Flexible spending accounts or health savings accounts Life insurance, disability insurance, and supplemental insurance programs Retirement plan with a generous company contribution Excellent paid time off/holiday benefits Tuition benefits for employees and their family members Access to company facilities (gym, pool, health center, etc.) You can learn more about our benefit programs at our Benefits website. Physical Requirements:
Must be able to lift 15 pounds on a frequent basis. Also required is the ability to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time. Must be able to use a computer to accomplish a variety of job tasks. Ability to manage a high stress environment. Special Requirements As a key representative of the President's Office, this position requires excellent interpersonal skills, the ability to relate to a wide variety of individuals in a professional and efficient manner, and the ability and willingness to model the mission and high standard of behavior of Augustana College. This position does require limited travel to prepare for and attend Board of Trustee meetings and/or other events as requested. EEO Statement:
Augustana is an Equal Opportunity Employer. It is Augustana College's policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law. Note:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are subject to change at any time with or without notice. Application Instructions:
Interested applicants should submit a cover letter, resume, and names of 3 references. Review of applications will begin immediately. Applicants must be legally authorized to work in the United States; this position is not eligible for visa sponsorship.
