Executive Administrative Assistant (Bilingual Spanish/English)

Executive Administrative Assistant (Bilingual Spanish/English) Paco's Taqueria Indianapolis, IN Job Details Full-time $25 an hour 1 day ago Qualifications Spanish Executive administrative support English High school diploma or GED Calendar management

Full Job Description Paco's Mission:

We give our customers the experience of tasting the authentic flavor of Mexican tacos, sharing love, and creating memories. At Pacos', we are an institution where we develop leaders who are responsible for offering an efficient, friendly, and cheerful service.

Position Summary:

The Executive Administrative Assistant plays a vital role in supporting the multi-unit operations of Paco's Taquerias. This individual will assist the executive and management teams in coordinating communications, tracking administrative compliance across all locations, and helping ensure smooth daily operations in a fast-paced restaurant environment.

Position Responsibilities:

• Provide administrative support to the CEO, Director of Operations, and General Managers across multiple locations
• Track and organize documentation related to health inspections, permits, vendor contracts, and lease agreements
• Maintain digital filing systems for employee files, vendor records, W-9s, subcontractor COIs, and payroll documents
• Assist in onboarding processes for new employees and subcontractors, including form collection and verification
• Schedule meetings, maintain operational calendars, and coordinate communication across locations
• Handle vendor correspondence and service coordination (repairs, maintenance, deliveries)
• Prepare basic financial reports, assist with invoice tracking, and support payroll documentation
• Monitor timelines for renewals, deadlines, and operational checklists across all stores
• Assist with internal communications, announcements, and document distribution
• Handle sensitive information with confidentiality and professionalism

Qualifications :

• 2+ years of administrative experience, preferably in a multi-location retail or restaurant environment
• Strong organizational and multitasking skills
• Proficiency in Google Workspace (Docs, Sheets, Drive)
• Excellent written and verbal communication skills
• Bilingual in English and Spanish preferred
• Familiarity with payroll, vendor systems, or restaurant scheduling platforms is a plus
• High school diploma required; Associate's or Bachelor's degree preferred

Benefits:

• Competitive hourly pay, with opportunities for performance-based raises
• Professional development opportunities

Position Reports To:

Executive Leaders Job Type:

Full-time Pay:

$25.00 per hour

Work Location:

In person