Executive Assistant

Essential Duties Executive Support Manage the CEO's calendar, including prioritization of meetings, travel, and strategic time management Coordinate and prepare for executive meetings, including agendas, presentations, materials, and follow-up items Serve as a primary point of contact for internal and external communications directed to the CEO Screen and prioritize requests, communications, and issues requiring executive attention Coordinate travel arrangements, itineraries, and expense reporting Assist with preparation of executive reports, presentations, correspondence, and confidential documentation Anticipate executive needs and proactively identify opportunities to improve efficiency and organization Provide administrative and coordination support to designated leadership team members as assigned Help ensure alignment and communication flow across executive leadership and family ownership stakeholders Board of Directors Support Coordinate all Board of Directors meetings, committee meetings, and related logistics Prepare and distribute Board agendas, presentations, minutes, and supporting documentation in a timely and professional manner Maintain Board calendars, meeting schedules, governance records, and official documentation Support the CEO and Board Chair with meeting preparation and follow-up activities Ensure confidentiality and proper handling of sensitive Board information and materials Coordinate executive and Board travel, lodging, meals, and event logistics as needed Executive Operations Coordination Help coordinate and track strategic initiatives, executive priorities, and follow up action items across leadership teams Support the preparation and organization of executive level communications, presentations, and business updates Assist in driving meeting effectiveness through agenda coordination, action item tracking, and follow through Coordinate cross functional communication and scheduling related to executive and Board priorities Help maintain organization and momentum around key business initiatives and executive commitments Anticipate operational and administrative needs within the executive office and proactively recommend solutions Communication & Coordination Facilitate communication and coordination between the executive office and leadership team Support special projects and strategic initiatives as assigned Assist with executive events, leadership meetings, and company functions Maintain professionalism and discretion while handling highly sensitive business and personnel information Build strong working relationships across departments while representing the executive office in a positive and professional manner Administrative & Organizational Support Maintain organized electronic and physical filing systems for executive and Board records Track key deadlines, action items, and follow up activities to ensure timely completion Assist with budget tracking, invoice processing, and expense reconciliation related to executive and Board activities Continuously identify opportunities to improve administrative processes and operational efficiency