ESSENTIAL DUTIES AND RESPONSIBLITIES

Statements included in this description are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all-inclusive. Other duties may be assigned. Duties and responsibilities include the following. Administrative Support

Provide administrative support to the President/CEO and/or other leadership staff, including maintaining confidentiality
Establish and maintain Agency and President/CEO records and files
Perform clerical and administrative tasks including drafting letters, memos, reports and other documents
Schedule meetings, appointments and travel for the President/CEO and other executive staff
Complete and send agendas, attend, and take minutes for assigned meetings
Prepare routine and special administrative projects for executive staff
Receive incoming communication on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
Perform additional duties as assigned by executives Office Management
Oversee distribution of incoming faxes to the main agency fax number
Oversee the ordering and distribution of office supplies for the agency
Oversee maintenance of Yorktown office equipment including copiers, postage machine, etc.
Manage incoming and outgoing mail for the Yorktown Office Board and Committee Coordination
Schedule conferences, workshops, lunch and travel for Board of Directors and LifeStream staff as assigned
Schedule and coordinate Board and committee meetings as assigned
Assist in the preparation of material for presentation for the various Boards
Assist in the preparation of material for assigned committees
Provide secretarial/clerical support for assigned Board and committee functions
Receive and respond to the Board and assigned committees correspondences
Maintain record of Board membership
Maintain disclosure of statement of conflict of interest for Board and committees
Maintain Board attendance records
Maintain computer files by fiscal year on Board policies completed by the President/CEO and Board members
Maintain computer file for legal documents
Maintain and update Board manuals annually or as required Advisory Council Coordination
Schedule and coordinate Advisory Council meetings
Schedule and coordinate Advisory Council lunches and special events
Assist in preparation of material for presentation to the Advisory Council
Provide secretarial/clerical support for assigned Advisory Council functions
Maintain Advisory Council profile book, meeting materials, and attendance records
Receive and respond to Advisory Council correspondence
Maintain disclosure statement of conflict of interest for Advisory Council
Maintain membership list for Advisory Council
Maintain Advisory Council manuals annually or as assigned Communications and Media
Develop and maintain accurate constituent distribution lists for print, digital, and other methods of contact, including CRM database maintenance (Bloomerang), and constituent texting/messaging platform (Blooming Health)
Update and maintain the web calendar of events on the LifeStream website
Coordinate all aspects of outgoing LifeStream communications via mail, including management of distribution lists, mailing logistics (including volunteer coordination and supervision), agency postage budget, etc.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associate's degree in office administration or related field; Bachelor's degree in Business Administration or related field preferred
At least four years of related experience required.

LANGUAGE

Ability to read and comprehend instructions, complex correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts of basic mathematics.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual must have working knowledge of Outlook and Microsoft applications.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid and current driver's license. Must be covered, maintain coverage and provide documentation of current automobile insurance meeting LifeStream's amount requirement. Must be able to travel throughout the LifeStream service area independently and beyond the service area on occasion.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An individual must be able to see well enough to read, write, type, etc. Hear well enough to comprehend all forms of communications. Speak well enough to gain understanding by others through communication. Use hands and fingers to write, type, etc. Must possess strength enough to work long hours. Must possess adaptability to travel. Must be able to lift/move up to 20 pounds frequently and up to 50 pounds occasionally.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Noise level in the work environment is usually moderate.

Pay:

$21.78 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Work Location:

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