Executive Assistant Confidential Wichita, KS Job Details Full-time From $25 an hour 19 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Excel Microsoft Outlook Writing skills Zoom Project coordination Executive administrative support High school diploma or GED Video conferencing software Collaborative technology platforms Organizational skills Microsoft Teams Video conferences (communication methods) Associate's degree Technical Proficiency Video conferencing systems operation Full Job Description Overview We are seeking a proactive and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline processes. Your contributions will empower our executives to focus on strategic priorities while maintaining smooth office operations. Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail. Act as the primary point of contact between the executive, internal teams, and external partners/clients. Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office and other software. Maintain accurate filing systems, data entry records, and manage document retrieval promptly. Support office management tasks including supply ordering, equipment maintenance, and facility coordination. Assist with internal and external client communication by providing excellent customer service via phone or email, ensuring positive interactions at all times. Handle sensitive company, financial, legal, and personnel information with strict confidentiality. Track action items for special projects or events, and support cross-functional initiatives. Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) HR experience strongly preferred Strong organizational skills with the ability to prioritize tasks effectively in a busy environment. Excellent written and verbal communication skills; bilingual abilities are a plus for diverse client interactions. Experience with office management procedures including filing systems, data entry, and clerical tasks. Technical proficiency with office equipment such as multi-line phone systems, printers, and computers. Demonstrated ability to handle phone etiquette professionally while providing exceptional customer support. Proven time management skills with the capacity to multitask efficiently under tight deadlines. Personal assistant experience or previous executive support roles that showcase calendar management and client communication expertise.

Qualifications and Requirements Experience:

1 to 5+ years of progressive administrative experience supporting senior management or C-suite executives.

Education:

High school diploma required; associate's or bachelor's degree in business, communication, or a related field is preferred.

Technical Skills:

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), plus virtual meeting tools (Zoom, Teams).

Core Competencies:

Exceptional written and verbal communication skills. Strong organization, multi-tasking, and problem-solving abilities. High emotional intelligence, tact, and professional judgment. Pay commensurate with experience.

Pay:

From $25.00 per hour Expected hours: No less than 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 1 year (Required)

Work Location:

In person