Executive Assistant /

Project Field Coordinator Company:

Cavins Group Position Overview The Cavins Group is seeking a highly motivated and versatile Executive Assistant / Project Field Coordinator to join our team. This role serves as a key partner to our Executive Management staff and the President, bridging the gap between high-level operations and field execution. You will act as a primary point of contact for clients, vendors, field technicians, and apprentices, ensuring seamless project flow.

This is a dynamic, hybrid role that requires balancing administrative responsibilities in the office with hands-on coordination in the field. We are looking for an individual who thrives in a fast-paced environment, possesses strong communication skills, and is comfortable with both office-based project management and on-site field support. Industry & Services The Cavins Group is a premier environmental disaster response, restoration, and remediation contractor. We provide critical services to our community, including: Emergency water loss response & structural drying Mold testing & abatement Lead & asbestos testing and abatement Commercial & residential hazmat cleanup Biohazard & unattended death cleanup We are committed to the professional growth of our team; we provide extensive training and support for employees to obtain necessary certifications and licenses within these specialized environmental service areas.

Key Responsibilities Coordination:

Manage communication and scheduling between clients, vendors, field technicians, and apprentices.

Project Management:

Assist executive leadership with project workflows, ensuring operational efficiency.

Field Operations:

Work directly in the field to oversee project progress, maintain site quality, and assist technicians as needed.

Administrative Support:

Maintain strong organizational and computer-based tracking systems to ensure projects remain on schedule and within scope.

Schedule Standard Schedule:

Monday - Friday, 8:00 AM - 5:00 PM.

Flexibility Required:

This position includes occasional evening and weekend work, as well as on-call requirements, dependent on project volume and emergency response demands.

Qualifications & Ideal Traits Communication:

Exceptional ability to communicate clearly and effectively with diverse stakeholders, ranging from executive staff to field technicians and clients.

Skills:

Strong computer literacy and project management organizational skills.

Adaptability:

A genuine interest in being "hands-on." You must be comfortable transitioning between a professional office environment and active job sites.

Mindset:

A desire to help people during high-stress situations. You remain calm and productive in a fast-paced, sometimes unpredictable industry. How to Apply If you are interested in this opportunity and believe you are the right fit for the Cavins Group, please contact our office immediately to schedule an in-person interview.

Pay:

$20.00 - $28.00 per hour Expected hours: 40.0 - 60.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person