Executive Administrative Assistant

Job Overview We are seeking an energetic and detail-oriented Executive Administrative Assistant to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience. Your enthusiasm, organizational skills, and ability to manage multiple tasks will help create a positive environment and support efficient office operations. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team. Duties Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed and valued Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette Schedule appointments, manage calendars, and coordinate meetings with precision using tools like Microsoft Office and Google Workspace Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy in all communications Perform clerical tasks such as photocopying, scanning, faxing, mailing, and managing incoming/outgoing correspondence Support office management activities including basic bookkeeping and payroll using QuickBooks or similar software Receive payments within our POS system Experience Proven office experience with a strong background in administrative support or clerical roles Familiarity with front desk operations, multi-line phone systems, and customer service best practices Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Experience with office management software such as QuickBooks or bookkeeping tools is preferred Strong time management skills combined with attention to detail for proofreading and accurate record keeping Join us in creating a welcoming atmosphere where professionalism meets warmth! This role is perfect for proactive individuals eager to develop their administrative talents while supporting a vibrant team dedicated to excellence.

Pay:

$30,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person