Personal/Executive Assistant The Cloister Group Lexington, KY Job Details Full-time $50,000 - $100,000 a year 2 hours ago Benefits Paid time off Qualifications Teamwork Executive administrative support Attention to detail Data entry Organizational skills Video conferences (communication methods) Full Job Description Overview We are seeking a dynamic, highly organized, self-starting Personal/Executive Assistant to support senior leadership and ensure the smooth operation of daily activities. This role offers an exciting opportunity to work closely with top executives, manage complex schedules, coordinate projects, and handle a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, thriving in a fast-paced environment that values efficiency and confidentiality. Duties Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements to optimize time management. Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and handling internal communication channels. Organize and plan events, conferences, and meetings from inception to completion, ensuring all logistics are seamlessly executed. Facilitate office management duties including filing, data entry, and overseeing front desk operations. Coordinate and execute routine personal errands, including dry cleaning drop-offs, package deliveries, and local service appointments. Streamline office operations by managing inventory and procurement of all office supplies and materials. Ensure main office spaces, meeting rooms, and kitchenettes are orderly and well-maintained throughout the day. Maintain confidentiality when handling sensitive information and ensure professional phone etiquette at all times. Other duties as assigned. Skills Proven experience as an executive or personal assistant with strong office management capabilities (3-5 years experience preferred). Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment. Proficiency in productivity software such as Microsoft Office and Google Suite, as well as video conferencing software. Strong typing skills for efficient data entry, transcription, and document preparation. Exceptional communication skills for internal collaboration with C-suite executives and external contacts. Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. Technical proficiency in managing digital tools such as DocuSign for document signing processes. Join us in this rewarding role where your organizational prowess will directly contribute to our leadership's success. We value energetic, self-starting professionals eager to make a meaningful impact through exceptional administrative support and project coordination. This paid position offers a vibrant work environment where your skills will be recognized and celebrated as you help drive our organization forward! Finding the

Right Fit :

Company culture is important to us and we believe in mutual fit. This role includes a two-week paid trial period prior to a full-time offer. Successful applicants will complete this two-week trial period to experience the day-to-day workflow and ensure this is the right team for you.

Pay:

$50,000.00 - $100,000.00 per year

Benefits:

Paid time off

Experience:

Executive administrative support: 2 years (Required) Ability to

Commute:

Lexington, KY 40507 (Required) Willingness to travel: 25% (Required)

Work Location:

In person