Executive Assistant Richmond Law Firm

• 5.0 Richmond, KY Job Details Full-time $40,000
• $50,000 a year 4 days ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Life insurance Qualifications Microsoft PowerPoint Customer communication Teamwork Confidential information handling Microsoft Excel Microsoft Outlook Spreadsheets Executive administrative support Transcription Bachelor's degree Full Job Description We're hiring an Executive Assistant and you're definitely going to want to know about this role.

Do these words resonate with you: Exacting

• proactive
• anticipatory
• efficient
• personable
• extremely organized
• strategic If these words resonate with you, you're going to love this role and being part of our team.

How To Apply:

(Please read the "How to Apply" section and apply accordingly. Incorrect submissions will not be considered. ) If this exciting opportunity appeals to you, we want to get to know you. As a first step, please follow the instructions listed below. 1. Prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph explain what makes you best candidate for this position. In the second paragraph, explain why we should meet you for an interview. For your closing sentence please write, "I have read the instructions contained in the job posting, followed the instructions and cannot wait to be your Executive Assistant." 2. Email your resume and cover letter in PDF format to our Office Manager, Alexis, alexis@ elderlawguidance.com. The subject line of the email should be your first name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps.

[For example:

JILL/executiveassistant/EXACTING]. We look forward to learning more about you! 3. Complete Our 5-minute

Survey:

At this firm, we know our people are our most valuable asset , and we are committed to providing a dynamic environment where everyone can be their best. And we believe in data and analytics. Please take 5-minutes to do our survey. This is not a test, there are no right or wrong responses, we're not looking for any specific answers. Just be easy about it, don't over think it: https://assessment.predictiveindex.com/kks/1298c98c-71f8-4b9e-b095-9763efac526d?type=candidateba

Job Summary:

The Executive Assistant's primary goal is to support our Firm by providing outstanding support to the Owner. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Duties and Responsibilities:

1. Triage, review and file all incoming/outgoing correspondence including email, voicemail, and physical documents 2. Manage Owner's calendar and ensure time is blocked for personal milestones, events & activities; team meetings; marketing activities, financial control reviews, client work, billing, and strategic planning 3. Remind Owner of important tasks and deadlines; assure Owner have the documents and resources needed for upcoming meetings 4. Coordinate travel and accommodations, appointments, conference calls, and meetings; register Owner for CLE, workshops, and other events 5. Facilitate and ensure communications with clients, staff, referral sources and other parties as instructed by Owner 6. Maintain organization of electronic and physical files; Keep Owner's office neat and organized 7. Assist the Owner with projects and run errands as requested 8. Communicate with clients, employees, attorneys, vendors, and others as directed by Owner. 9. Shadow the Owner on all client meetings and take detailed notes, transcribe detailed notes and enter them in the case mgt. software, make edits as needed and update. 10. Other tasks as assigned

Required Characteristics:

1. Painstakingly organized and passionate about taking care of people 2.

Thorough and independent:

gets things done in a professional manner without burdening the Owner unless necessary 3. Extremely pro‐active in supporting administration and operations 4. Positive and upbeat in all interactions 5. Discrete and trustworthy with confidential matters 6. Flexible with time and tasks

• able to change direction as needed; 7.

Able to communicate with tact and diplomacy with people from all walks of life 8. Skilled in Microsoft Office (Word, Powerpoint, Outlook, Excel) and able to learn quickly. In our firm, we focus on teamwork, coaching, personal growth, client experience, relationships and value. Not only is our firm innovative, but it is also impressive. Selected as a SuperLawyer Rising Star 3 years in a row was an honor but the proof of quality of our firm was in the selection to LawFirm500 list of top 100 fastest growing law firms in the country, 2 years in a row. We focus on the client's experience and the health of our staff. As unique and driven as we are, we focus on how you feel and how we can make your life better. You won't be asked to work overtime. You won't get calls on the weekend to help an attorney find something for them. But you will be required to be exceptional. You will be asked to do quarterly staff retreats and engage in weekly group meetings with staff to make systems better. You will be given opportunities to develop, train, travel, and get expert coaching on performing your job. This is a fulltime position with Tons of PTO, Healthcare Insurance, Dental and Vision Insurance, 10 paid Holidays per year with a pay range starting at $40,000

• $50,000/annually.

Job Type:

Full-time Pay:

$40,000.00

• $50,000.

00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Education:

Bachelor's (Required)

Experience:

Microsoft Excel:

1 year (Required)

Microsoft Powerpoint:

1 year (Required) Ability to

Relocate:

Richmond, KY 40475: Relocate before starting work (Required)

Work Location:

In person