Executive Assistant / Receptionist (Full Time or Part Time) Prisma (formerly Vivid Ink) - 3.8 Baton Rouge, LA Job Details Part-time | Full-time $18 - $24 an hour 20 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Life insurance Qualifications Office activity coordination Management Executive administrative support Managing executive calendars

Full Job Description Summary of Position:

The job is half receptionist (Afternoons) and half Executive Assistant (mornings). The receptionist position, helps walk in customers, answers the phone and general reception duties. The EA position assists the President in the execution of his duties. Duties include errands, handling projects, proactive communication with clients and entering estimates & orders. Your focus is on the administrative side of managing employees, projects and accounts. I big part of this job will also be assisting the installation manager in coordination of installs and communications with clients.

Duties & Responsibilities:

• Manage President's Calendar and the Installation Calendar.
• Work with Company President to meet and exceed company goals in sales & production.
• Liaise between customers and internal teams to ensure the timely and successful delivery of our product according to the customer's needs.
• Enter orders and estimates accurately and in a timely manner.
• Respond to all emails and phone calls the same day they received.
• Stay organized by using email flagging system and daily to do lists.
• Copy team members on all email correspondence.
• Maintain a professional sales appearance.
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place such as the annual Crawfish Boil and Christmas Party
• Arrange corporate hosted events for organization partners such as SME, Events Association, School Tours, and Open Houses
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Pay:

$18.00 - $24.00 per hour Expected hours: 30.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance Application Question(s): Can you pass a drug screening, including Marijuana?

Work Location:

In person