Executive Assistant to the Executive Director

Executive Assistant to the Executive Director Jefferson Rise Harvey, LA Job Details Full-time $50,000 - $65,000 a year 1 day ago Benefits Disability insurance Dental insurance Vision insurance 401(k) matching Qualifications Meeting minutes Performance dashboard reports Google Workspace Confidential information handling Google Sheets Data analysis reporting Tooling Dashboard creation Dashboard creation support Executive administrative support Improving operational efficiency Reporting and dashboarding tools 3 years Quality control audit Zapier Employee data management Quality assurance Bachelor's degree Continuous improvement Task prioritization Scripting Productivity software Quality audits Managing executive calendars AI-driven automation Senior level Automation tools Communication skills Employee record maintenance Board relations Full Job Description

JEFFERSON RISE CHARTER SCHOOL

Harvey, Louisiana | Grades 6-12 | 2026-2027 School Year School Overview Founded in 2014, Jefferson RISE is a tuition-free public charter school serving nearly 800 students in grades 6-12 in Harvey, Louisiana. At Jefferson RISE, we believe every student deserves a real path forward. Whether that means a four-year university, a skilled trade, the military, entrepreneurship, or something else entirely, our job is to make sure every student graduates prepared and ready. We get there through rigorous academics, strong relationships, consistent accountability, and a genuine commitment to each student's individual success. Our student body reflects the diversity of the

Westbank:

We have a diverse population of students based on race and ethnicity: 61% Black/African American 16% Hispanic 14% Middle Eastern 6% White (Non-Middle Eastern) 2% Asian 1% Other 87% qualify as economically disadvantaged 13% Students with Disabilities 4%

English Learners Recent Achievements:

Top Gains Award - Louisiana Department of Education (2023-24 SY) Average graduation rate of 98% since our first graduating class in 2022 #6 for SPS Growth in Louisiana -

High School:

B rating,

Middle School:

C rating (2022-23 SY) Continued SPS growth: 72.5 in 2023-24 and 73.9 in 2024-25

Schedule and Calendar:

As a charter school, Jefferson RISE sets its own academic calendar and daily schedule based on the needs of its students. Workdays are generally 7:10 AM - 3:45 PM, Monday through Friday. Mondays extend to 4:30 PM and include mandatory Professional Development time. Anticipated school hours and days vary annually based on changes to the school calendar.

Position Title:

Executive Assistant to the

Executive Director Position Information:

Department:

Executive Leadership Reports to:

Executive Director Work Schedule:

12-month

Employment Type:

Full time,

Exempt Location:

Harvey, LA Start Date:

Immediate Position Summary Jefferson RISE Charter School is seeking a highly effective Executive Assistant to the Executive Director who is committed to helping the organization operate at a high level. This role serves as the primary administrative support to the Executive Director and plays a critical role in ensuring priorities, projects, communications, and commitments are organized, monitored, and executed effectively. This position goes beyond traditional administrative support. The Executive Assistant manages information, tracks execution across the organization, and builds systems that improve efficiency, accountability, and communication. Successful candidates are highly organized, technically skilled, and able to ensure that important work does not fall through the cracks.

KEY RESPONSIBILITIES

Executive Support Manage the Executive Director's calendar, scheduling, and meeting logistics Monitor incoming communications and draft routine correspondence Prepare agendas, reports, presentations, and supporting materials Attend meetings and maintain accurate notes, action items, and follow-up documentation Coordinate executive, leadership, and board meetings Serve as a primary point of contact for routine communications Accountability and Organizational Monitoring Maintain systems that track priorities, deadlines, and commitments Monitor completion of deliverables across the organization Conduct audits and quality-control reviews of reports, forms, and processes Identify missing information, overdue tasks, and execution gaps Verify completion and accuracy of action items Maintain dashboards and trackers that provide visibility into performance Systems, Data, and Automation Build and manage complex Google Sheets, dashboards, and tracking systems Analyze information and present findings in a clear, actionable format Leverage AI tools to improve communication, reporting, and efficiency Create and maintain automated workflows (Google Apps Script, integrations, etc.) Identify opportunities to reduce manual work and improve systems Human Resources and Confidential Support Maintain confidential personnel records Support investigations through documentation and information gathering Draft personnel-related documents for review Coordinate employee meetings and maintain records Handle confidential information with discretion and sound judgment Leadership and Board Support Coordinate Executive Team and Board meeting logistics Prepare materials and supporting documentation Maintain records of leadership actions Support special projects and strategic initiatives

CANDIDATE PROFILE

Qualifications Bachelor's degree preferred Three years of experience in executive support, operations, or a related field preferred Advanced proficiency with Google Workspace, particularly Google Sheets (formulas, pivot tables, dashboards) Demonstrated ability to use AI tools to improve productivity and workflows Experience with automation tools (Apps Script, Zapier, etc.) preferred Strong written and verbal communication skills Exceptional organizational and time-management skills Ability to manage multiple priorities with a high level of accuracy Ability to maintain confidentiality and exercise sound judgment Culture and Fit Thrives in a fast-paced environment with competing priorities Takes pride in organization, accuracy, and follow-through Approaches challenges with problem-solving and continuous improvement Comfortable learning and leveraging new technologies Values accountability and execution Believes every student has a path worth investing in Collaborative, dependable, and committed to supporting others

COMPENSATION

Jefferson RISE offers competitive compensation tied to performance and qualifications. We do not follow a traditional salary schedule — annual salaries reflect the value employees bring to students and the school.

Annual Salary Range:

$50,000 - $65,000 depending on qualifications, skills, and experience

Additional Stipends Available:

Employees may be eligible for supplemental compensation for approved responsibilities beyond their role

Raises and Bonuses:

Performance-based raises and bonuses may be awarded based on results, contributions, and organizational priorities Paid twice monthy on the 15th and last day of each month Benefits All full-time employees receive the following employee-only coverage:

Medical:

RISE covers 85% of employee-only premiums; employee covers 15% (spouse and dependent costs are the employee's responsibility)

Dental and Vision:

100% of employee-only premiums covered

Short and Long-Term Disability:

100% of premiums covered 401(k): 100% employer match on first 3% deferred; 50% match on contributions from 3% to 5%; no vesting period Jefferson RISE reserves the right to offer different or additional benefits at any time.