Seeking a dependable, organized Accounting Coordinator / Executive Assistant to support the owner across several companies in different industries. This role includes reviewing accounting records and reports, coordinating company bookkeepers and administrative staff, and keeping tasks accurate and on schedule. It also involves managing priorities, meetings, communications, and follow-ups across daily operations, real estate, and ongoing projects. Each company's administrative staff and bookkeepers handle day-to-day data entry and routine accounting work. This position will provide direction, review their work, and offer hands-on assistance where needed to keep tasks accurate and on schedule. Supporting these teams and helping them perform at a high level will be an important part of keeping the overall operation running smoothly.

Responsibilities include:

Provide direction, support, and hands-on assistance to company administrative staff and bookkeepers, setting clear expectations and keeping work on schedule. Coordinate with company managers and outside accountants to maintain accurate and timely records in QuickBooks. Review accounting reports, account reconciliations, invoices, and expenses for accuracy and ensure discrepancies are resolved. Monitor accounts payable, accounts receivable, collections, and upcoming payments. Assist with cash flow tracking, budgets, and routine reporting across the companies. Help track transactions and balances between related companies. Coordinate month-end close procedures and help maintain consistent accounting processes and internal controls. Identify gaps in bookkeeping or administrative work and help staff improve their processes and follow-through. Prepare end-of-month reports & summaries for review that clearly identify items needing management's attention. Help manage calendar, meetings, priorities, and follow-ups. Organize correspondence, documents, task lists, and deadlines. Coordinate with employees, vendors, and other business contacts to keep projects and outstanding matters moving. Assist with real estate matters, property maintenance, and other business projects as needed.

The right person will:

Have a solid background in accounting or bookkeeping, with experience beyond basic data entry. Have hands-on experience with QuickBooks, including generating and reviewing reports. Understand accounting reports, reconciliations, accounts payable, and accounts receivable. Be comfortable directing and supporting administrative staff and bookkeepers while holding them accountable for their work. Be willing to step in and help resolve issues or complete tasks when needed. Take initiative, identify issues, and follow through without repeated reminders. Communicate clearly and handle confidential information with discretion. Enjoy a varied role that includes both accounting responsibilities and hands-on coordination and administrative support. Experience supporting upper management, overseeing bookkeeping and administrative functions, or working across multiple companies is preferred.

Compensation:

Based on experience and qualifications. Please email resumes to Ryan Mouton.

Email:

Ryan@DeltaNetwork.com

Work Location:

In person