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Executive Assistant
Job
Robert Half
Mandeville, LA (In Person)
Full-Time
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Job Description
We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly.
Responsibilities:
- Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments.
- Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance.
- Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy.
- Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs.
- Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change.
- Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems.
- Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule.
- Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation.
- Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers.
- Handle research assignments, personal tasks, and ad hoc projects that improve the executive's overall efficiency and day-to-day effectiveness.