Executive Assistant

Detail-driven. Deadline-focused. Always two steps ahead. We're hiring an Executive Assistant & Compliance Coordinator to manage calendars, travel, and key compliance processes (licenses, permits, insurance). Ideal for a paralegal or similar professional who wants to expand into a high-impact, business-facing role. Overview We're looking for a highly organized, detail-driven professional who thrives on both precision and pace . This role blends executive support with ownership of critical compliance processes—keeping our leaders focused and our business protected. If you're the kind of person who never misses a deadline, builds clean systems, and stays two steps ahead , you'll excel here. What You'll Own Executive Support Manage complex calendars and prioritize competing demands Coordinate meetings, logistics, and materials Prepare concise, well-organized meeting briefings Plan and book travel with clear, detailed itineraries Compliance & Documentation Complete and track license and permit applications (new + renewals) Maintain organized records with zero missed deadlines Manage vendor insurance compliance (COIs, renewals, follow-ups) Coordinate incident reporting and ensure proper documentation and closure Systems & Organization Build and maintain trackers for deadlines, renewals, and key documents Create simple, reliable processes so nothing falls through the cracks Bring structure and clarity to administrative workflows What Success Looks Like Deadlines are met early—licenses, permits, and insurance are always current Leaders are prepared, on time, and focused on the highest-value work Meetings and travel run seamlessly Systems are organized, accurate, and easy to follow What You Bring Background in paralegal, legal assistant, compliance, or similar detail-driven role Exceptional organization and follow-through Strong written communication and professional judgment Ability to manage multiple priorities and shifting demands High level of discretion with confidential information Proficiency with Microsoft Office (Outlook, Excel, Word) Who You Are You own outcomes , not just tasks You're as comfortable managing documents and deadlines as you are supporting people You notice what's coming next—and handle it before being asked You bring calm, structure, and reliability to a fast-moving environment Why This Role Unique blend of executive partnership + operational ownership Opportunity to build systems and make a real impact High trust, high visibility role supporting leadership Executive Assistant Y-Not Stop (St. Romain Oil) Mansura, LA 71350 $18 - $25 an hour $18 - $25 an hour Detail-driven. Deadline-focused. Always two steps ahead. We're hiring an Executive Assistant & Compliance Coordinator to manage calendars, travel, and key compliance processes (licenses, permits, insurance). Ideal for a paralegal or similar professional who wants to expand into a high-impact, business-facing role. Overview We're looking for a highly organized, detail-driven professional who thrives on both precision and pace . This role blends executive support with ownership of critical compliance processes—keeping our leaders focused and our business protected. If you're the kind of person who never misses a deadline, builds clean systems, and stays two steps ahead , you'll excel here. What You'll Own Executive Support Manage complex calendars and prioritize competing demands Coordinate meetings, logistics, and materials Prepare concise, well-organized meeting briefings Plan and book travel with clear, detailed itineraries Compliance & Documentation Complete and track license and permit applications (new + renewals) Maintain organized records with zero missed deadlines Manage vendor insurance compliance (COIs, renewals, follow-ups) Coordinate incident reporting and ensure proper documentation and closure Systems & Organization Build and maintain trackers for deadlines, renewals, and key documents Create simple, reliable processes so nothing falls through the cracks Bring structure and clarity to administrative workflows What Success Looks Like Deadlines are met early—licenses, permits, and insurance are always current Leaders are prepared, on time, and focused on the highest-value work Meetings and travel run seamlessly Systems are organized, accurate, and easy to follow What You Bring Background in paralegal, legal assistant, compliance, or similar detail-driven role Exceptional organization and follow-through Strong written communication and professional judgment Ability to manage multiple priorities and shifting demands High level of discretion with confidential information Proficiency with Microsoft Office (Outlook, Excel, Word) Who You Are You own outcomes , not just tasks You're as comfortable managing documents and deadlines as you are supporting people You notice what's coming next—and handle it before being asked You bring calm, structure, and reliability to a fast-moving environment Why This Role Unique blend of executive partnership + operational ownership Opportunity to build systems and make a real impact High trust, high visibility role supporting leadership