Executive Assistant

Executive Assistant at The Planet Group Executive Assistant at The Planet Group in Berlin, Massachusetts Posted in 7 days ago.

Type:

full-time

Job Description:

Program Management Operations Coordinator Pay Hourly:

$30-35 per hour W2

Hours :

8-5pm

Start Date:

On June 1st - Interviews will take place during the first two weeks of May.

Duration:

June 2026-Feb 2027, 9 months

Onsite/Remote:

Onsite Tuesday-Thursday strongly preferred near

Hudson, MA Interview Process:

2 rounds Team structure: Small, collaborative environment (2 team members will be working onsite with you on in-office days) The Operations Coordinator will support the R D Program Management and Executive Leadership teams during a critical coverage period. This position blends executive-level administrative support with program coordination, ensuring seamless operations across leadership and project teams. The ideal candidate brings strong executive presence, thrives in a fast-paced environment, and is comfortable balancing scheduling, coordination, and project support. There is an expected 4-6 week ramp-up period. Day-to-Day Responsibilities Manage complex calendar scheduling for senior leadership Provide high-touch executive support, including meeting coordination, travel planning, and expense support Prepare agendas, meeting materials, and presentations (PowerPoint/slide decks) Capture meeting notes, track action items, and ensure follow-ups are completed Support R D program operations, tracking deliverables, timelines, and cross-functional activities Assist with governance meetings and leadership forums Build and maintain project tracking tools and dashboards using Smartsheet, Excel Partner with internal stakeholders to support ad hoc projects and operational needs Maintain organized documentation and communication across teams

Must-Haves:

Strong experience supporting senior executives (calendar management, scheduling, coordination) Demonstrated executive presence and ability to interact with leadership confidently Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) Experience with project coordination tools such as Smartsheet, MS Project, Teams Experience managing multiple priorities and operating in a fast-paced environment Strong organizational skills, attention to detail, and excellent communication skills

Nice-to-Haves:

Experience supporting R D or technical teams Background in biotech or pharma (helpful but not required) Prior experience in a PMO or project coordination role Exposure to governance processes or portfolio tracking