Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to senior leadership while helping maintain an efficient and well-run office. This long-term contract position is well suited for an experienced, detail-oriented candidate who can manage competing priorities, communicate with discretion, and keep day-to-day administrative operations on track. The ideal candidate brings strong judgment, a service-oriented mindset, and the ability to anticipate needs in a fast-moving, mission-focused environment.

Responsibilities:

• Direct day-to-day office activities, including coordinating supplies, vendor relationships, incoming and outgoing mail, shipping needs, and basic technology support.
• Oversee the upkeep and functionality of office equipment, resolving routine issues and arranging service when needed to minimize disruption.
• Maintain accurate and accessible electronic and paper records, ensuring important documents, agreements, and reference files are well organized.
• Support senior leaders by managing schedules and email traffic, prioritizing urgent matters, preparing replies, and keeping calendars aligned with business needs.
• Meet regularly with leadership to clarify priorities, anticipate decisions, and ensure timely follow-up on critical matters.
• Organize meeting and event logistics by preparing materials, coordinating attendance, and handling operational details for internal and external engagements.
• Track open tasks and administrative commitments, working closely with leadership to ensure responsibilities are completed on schedule.
• Prepare recurring updates and summary reports related to organizational activity, participation, and upcoming meetings or events.
• Draft, edit, and proofread executive communications on behalf of senior leaders with close attention to tone, accuracy, and detail.
• Coordinate stakeholder-related administrative processes, including acknowledgments, travel arrangements, invitations, RSVPs, and event setup support. Requirements
• At least 5 years of experience in executive support, office administration, or a closely related role.
• Demonstrated success managing complex calendars, coordinating executive meetings, and handling shifting priorities with professionalism.
• Experience arranging business travel and overseeing related logistics with strong attention to detail.
• Strong written communication skills, including the ability to draft clear correspondence and reports for senior leaders.
• Proven ability to exercise discretion and sound judgment when working with confidential information and sensitive matters.
• Proficiency with standard office technology and comfort handling basic troubleshooting for common office equipment.
• Highly organized work style with the ability to maintain accurate records, manage multiple responsibilities, and follow through independently.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .