Executive Assistant

Executive Assistant 3.6 3.6 out of 5 stars Cambridge, MA 02142 Hybrid work $30 an hour - Contract

SGS TECHNICAL SERVICES PRIVATE LIMITED 43

reviews $30 an hour -

Contract Description:

Client is seeking a proactive, high-caliber Executive Assistant to serve as a strategic partner to our Leadership Team (LT). This is not a traditional support role; it is a hybrid position combining high-level administrative partnership with light project management. The successful candidate will act as the "connective tissue" for the department, ensuring operational efficiency, managing complex logistical puzzles, and maintaining a professional environment in our Cambridge office.

Job Responsibilities:

Calendar Architecture:

Proactively manage complex, high-volume Outlook calendars, anticipating conflicts and prioritizing high-impact engagements.

Global Travel & Logistics:

Orchestrate seamless domestic and international travel itineraries, ensuring full compliance with corporate policy and optimal time management for LT members.

Financial Coordination:

Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), ensuring accurate tracking and timely budget reporting.

Digital Asset Management:

Maintain and optimize SharePoint and OneDrive environments to ensure team resources are organized and accessible.

Event Management:

Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership meetings.

Qualification:

Experience:

3+ years of progressive administrative experience, preferably in a corporate or biotech setting.

Education:

Associate's degree required; Bachelor's degree preferred.

Technical Savvy:

Expert proficiency in Microsoft Office 365 (Outlook, SharePoint, Excel, and OneDrive).

Mindset:

A solution-oriented multitasker who remains calm and professional under pressure.

Communication:

Exceptional verbal and written skills with a knack for navigating ambiguous situations.

Job Type:

Contract Pay:

$30.00 per hour Expected hours: 40 per week

Work Location:

In person