Executive Assistant/Office Coordinator

Executive Assistant/Office Coordinator Beacon Hill Staffing Group - 3.8 Cambridge, MA Job Details Full-time $85,000 - $95,000 a year 1 day ago Benefits Health insurance Dental insurance Vision insurance Qualifications Stakeholder engagement Wire transfer payment processing Confidential information handling Office activity coordination Business travel arrangements 5 years Operations coordination Bank transfers Executive administrative support Expense reports Financial data management Managing executive calendars Senior level Communication skills Office experience Full Job Description Executive Assistant/Office Coordinator to $95K - Fast-Paced Environment! Our client, a financial services firm, is seeking an Executive Assistant/Office Coordinator to support multiple senior investment professionals and ensure the seamless execution of daily operations. This role blends high-level administrative support with light office coordination, including managing complex schedules, coordinating travel, and handling detailed financial processes. The ideal candidate has 5+ years of support experience in a fast-moving environment.

Position Details:

Location:

Cambridge, MA Work Model:

In Office Degree:

Preferred Responsibilities include managing dynamic calendars and coordinating high-volume scheduling; arranging domestic and international travel logistics; processing expense reports and overseeing detailed administrative tasks; supporting sensitive financial transactions, including wire coordination, with a high degree of accuracy; assisting with daily office operations and providing coverage alongside other administrative staff; liaising with internal and external stakeholders; and handling confidential information with discretion. The ideal candidate possesses 5+ years of administrative or executive support experience; proven success in a fast-paced, high-demand environment; exceptional attention to detail, especially when handling precise data and financial processes; flexibility to adapt to changing priorities and work outside standard hours when needed; and strong organizational and communication skills. This is an exciting opportunity to join a collaborative and growing firm offering competitive compensation, comprehensive health coverage, a retirement contribution, and a discretionary bonus. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)