Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Executive/Special Assistant Cambridge Public Schools Superintendent of Schools - Cambridge, Massachusetts Open in Google Maps This job is also posted in
Cambridge Public Schools Job Details Job ID:
5797814
Application Deadline:
Posted until filled
Posted:
Yesterday Starting Date:
Immediately Job Description Position:
Executive/Special Assistant Reports to :
Superintendent of Schools Overview of Cambridge Public Schools:
Cambridge is a vibrant, diverse city as well as a central hub of the nation's innovative economy. Educating approximately 7,000 students PreK-12+, the Cambridge Public Schools consists of diverse and dedicated faculty, cutting-edge technology, and innovative programs. While each of the CPS school communities is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning. Over 30% of CPS students speak a language other than English at home, and more than 70 languages are represented across the district. Our schools proudly embrace this linguistic and cultural diversity while striving to establish high expectations for all students.
The Opportunity:
The Executive/Special Assistant to the Superintendent serves as the primary administrative and executive support professional to the Superintendent of Schools. This highly confidential position manages the daily operations of the Superintendent's Office, coordinates communications and projects across departments, and serves as a key liaison among district leadership, the School Committee, staff, families, community members, and external partners. In addition to providing executive-level administrative support, the Executive/Special Assistant performs light Chief of Staff functions by assisting with the coordination of district initiatives, monitoring priorities and deadlines, facilitating communication among stakeholders, and supporting the efficient execution of the Superintendent's strategic goals.
Key Responsibilities:
Executive and Administrative Support Manage the Superintendent's calendar, appointments, meetings, and travel arrangements. Prioritize and coordinate requests for meetings, information, and access to the Superintendent. Prepare correspondence, reports, presentations, agendas, and other confidential documents. Receive, screen, and respond to telephone calls, emails, and visitors on behalf of the Superintendent. Maintain confidential records, files, and information in accordance with district policies and applicable laws. Coordinate office operations and administrative functions for the Superintendent's Office. Track and manage deadlines, required submissions, and recurring reports. Executive Operations and Strategic Coordination Support the Superintendent in managing district priorities, initiatives, and special projects. Monitor timelines, deliverables, and follow-up actions related to strategic goals and leadership initiatives. Coordinate information gathering and project updates from district departments. Prepare briefing materials and background information for meetings, presentations, and public engagements. Assist in tracking progress on district-wide projects and identifying upcoming deadlines or action items. Facilitate communication and coordination among the district leadership team. Ensure timely follow-up on decisions, directives, and assignments from the Superintendent. Communications and Stakeholder Relations Serve as a professional liaison between the Superintendent's Office and district stakeholders, including staff, families, community organizations, government agencies, and business partners. Draft and coordinate internal and external communications on behalf of the Superintendent. Assist with planning and coordinating public events, community meetings, and district initiatives. Respond to inquiries and direct requests to the appropriate department or administrator. Project Management and Organizational Support Coordinate cross-functional meetings and maintain records of action items and outcomes. Support the planning and implementation of district initiatives and organizational priorities. Develop systems to monitor project status, timelines, and completion of assigned tasks. Research and compile information to support decision-making and policy development. Perform other duties as assigned by the Superintendent consistent with the responsibilities of the position.
Your Skill Set:
As the incoming Executive/Special Assistant to the Superintendent, you will possess many, though perhaps not all, of the following characteristics and qualifications : Associate's degree required; Bachelor's degree preferred. Minimum of five years of progressively responsible administrative support experience, preferably supporting senior executives or public sector leadership. Experience in a public school district, municipal government, higher education, or similar environment preferred Demonstrated ability to maintain strict confidentiality and exercise sound judgment. Exceptional organizational, project management, and time-management skills. Strong written and verbal communication skills. Ability to manage multiple priorities and work effectively under pressure. Proficiency with Microsoft Office Suite, Google Workspace, and meeting management platforms. Ability to establish and maintain effective working relationships with diverse stakeholders. Knowledge of School Committee operations, public records requirements, and Open Meeting Law requirements preferred. Strong attention to detail and commitment to accuracy.
Terms of Employment :
This is a full-time, 12-month exempt position. Frequent evening and weekend work is required to fulfill the role's responsibilities. As an exempt employee, this position is not eligible for overtime compensation under the Fair Labor Standards Act (FLSA). How to
Join Our Team:
Apply online at www.cpsd.us . Please upload a resume and thoughtful cover letter outlining how your skills, experience, and commitment to equity in education align with the qualifications of the position and indicating how you learned about this opportunity. At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.
Position Type:
Full-Time Salary:
$95,000 to $115,000
Per Year Job Categories:
Administration > Director/Coordinator/Manager Other Professional > Other Professional Support Staff > Administrative Assistant Support Staff > Secretary Job Requirements Citizenship, residency or work visa required Contact Information Cambridge Public Schools 135 Berkshire Street Cambridge, Massachusetts 02141
Email:
hr@cpsd.us Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
