Job Summary I am seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to growing businesses. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline executive workflows. Must be able to multi task. Duties Manage and coordinate busy calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Provide high-level administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports with precision. Organize and facilitate events, meetings, and conferences from planning stages through execution, including venue booking, catering coordination, and technical setup using video conferencing software. Handle internal communication across departments and businesses. Oversee office management tasks such as filing, data entry, managing multi-line phone systems, front desk duties, and overseeing office supplies inventory. Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and supporting project management initiatives to ensure timely delivery. Knowledge of Shopify is helpful. Knowledge of EEC and Childcare centers is important. Requirements Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), productivity software, and video conferencing tools like Zoom or Teams. Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously. Exceptional written and verbal communication skills with professional phone etiquette. Demonstrated ability to handle confidential information discreetly and responsibly. Experience with event planning, business travel arrangements, bookkeeping (QuickBooks preferred), and office management is highly desirable. Technical proficiency in data entry, transcription services, proofreading documents, and using office equipment such as multi-line phones and scanners. Strong interpersonal skills with a collaborative approach to working closely with executives and team members across departments. Join us as an Executive Personal Assistant to empower our leadership team with exceptional support that drives organizational success!

Pay:

$22.00 - $24.00 per hour Expected hours: 10.0 - 20.0 per week

Work Location:

In person