Executive Assistant Pay:

$35.00 - $39.00 per hour

Job Type:

Full-time, temp-to-hire

Location:

In person We are seeking a proactive and detail-oriented Executive Assistant to provide high-quality administrative support to our executive team. In this role, you will be the organizational backbone of the team, ensuring their days run smoothly and efficiently. The ideal candidate is discreet, tech-savvy, and comfortable managing multiple priorities across different time zones. If you thrive in a fast-paced environment and have a knack for anticipating needs, we'd love to hear from you. A successful candidate must have prior experience supporting multiple executives, managing several calendars, and using Concur and Outlook.

Your Responsibilities Manage Complex Calendars:

Skillfully coordinate and schedule meetings across various time zones, proactively resolving conflicts.

Coordinate Meetings:

Handle all meeting logistics, including preparing agendas, setting up virtual or physical rooms, and tracking action items.

Handle Communications:

Draft, edit, and proofread executive correspondence, ensuring a professional and consistent tone.

Organize Travel:

Plan and book domestic and international travel using Concur, from flights and hotels to ground transportation.

Process Expenses:

Prepare and submit accurate expense reports in Concur in a timely manner.

Create Presentations:

Develop and refine polished PowerPoint presentations for executive and board-level audiences.

Support Operations:

Act as a key point of contact for internal and external stakeholders and assist with office events and projects. What You'll Bring 5+ years of experience as an Executive Assistant or a similar role supporting multiple senior leaders. Expert-level skills in managing dynamic calendars and coordinating meetings. Proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and Concur. Exceptional written and verbal communication skills with impeccable attention to detail. A proven ability to handle confidential information with discretion and professionalism. Strong organizational skills and the ability to thrive in a fast-moving environment. A Bachelor's degree is preferred.

Job Types:

Full-time, Temporary Pay:

$35.00 - $39.00 per hour

Work Location:

In person