Overview IBA Inc, a trusted supplier to the dairy farm industry, is seeking a discreet, self-directed Executive Administrative Assistant to support two company executives. This is a great opportunity for a highly organized professional who can manage multiple calendars, coordinate travel and meetings, and handle confidential information with sound judgment. This position requires travel multiple times per year , totaling approximately 30 days annually, to attend and support meetings across the country. On occasion, travel to or from a meeting will occur on a weekend.

Why Join IBA:

Health insurance — IBA pays 85% of premiums Dental, vision, and supplemental life/accident/hospital coverage 10 paid holidays (including your birthday), sick leave, vacation 401(k) with profit sharing Family-owned culture — small enough that you're not just a number, established for 60+ years offering real stability Responsibilities Manage scheduling for two company executives, providing clerical support as needed. Schedule and maintain multiple calendars for appointments and meetings. Coordinate travel itineraries and process expenses as needed. Organize and prepare for meetings, including scheduling, sending reminders, organizing catering and meeting room set up on site. Attend meetings to support set-up, take minutes, and to handle any problems that may arise. Prepare business responses to correspondence containing routine inquiries. Distribute incoming mail at the IBA main office. Answer telephone to direct calls or provide information. Prepare documentation for contracts, transactions, or regulatory compliance. Maintain confidential and sensitive information. Maintain paper and electronic filing systems. Help maintain company website. Provide Human Resources and Accounting support as necessary. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed. Required Qualifications 2+ years experience in an administrative assistant role within an office environment; prior executive support experience is highly valued. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint). Excellent organizational skills with the ability to multitask, time manage effectively, and meet deadlines. Excellent written and verbal communication skills, as well as strong listening skills. Demonstrated ability to handle confidential information discreetly and professionally. Demonstrates high attention to detail with proofreading skills to ensure accuracy in all documents. Customer service orientation combined with a friendly demeanor during client interactions. Demonstrates the ability to be proactive and self-directed, and is a problem solver. Education High School/G.E.D., Some college or college degree preferred. Physical Requirements The candidate will alternate between standing and sitting for long periods of time. They need to have the ability to complete repetitive tasks with fine motor and gross motor manipulation. Some light lifting/carrying may be needed along with pushing and pulling. The candidate will also need to travel to attend meetings multiple times per year. The employee will occasionally lift up to 20 pounds. Work Environment The candidate will work in their own office in a controlled environment. They will also be traveling multiple times per year where they will be subject to outside environments. Schedule Fully on-site, Monday - Friday 8 a.m. to 5 p.m. with lunch from 12 p.m. to 1 p.m. Compensation Salary Exempt $55,000 - $80,000 annually, experience dependent Benefits Health Insurance (85% paid) Dental Insurance Vision 10 Holidays (including Birthday) Sick Leave Vacation Merit Increase/Bonus eligible 401k/Profit Sharing Employer Paid Life Insurance ($100k)

Long-Term Disability Short-Term Disability Supplemental Life Insurance Accident Insurance Hospital Insurance Pay:

$55,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance People with a criminal record are encouraged to apply Application Question(s): Are you willing to travel for this position, up to 30 days total annually, to support company executives at meetings across the country? What is your expected annual salary target for this position?

Experience:

administrative assistant: 2 years (Required) Ability to

Commute:

Sutton, MA 01590 (Required)

Work Location:

In person