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Executive Assistant
Job
Robert Half
Woburn, MA (In Person)
Full-Time
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Job Description
Description We are looking for an accomplished Executive Assistant to support senior leadership in Woburn, Massachusetts. This Long-term Contract position is ideal for a highly organized individual who communicates with confidence, manages sensitive information with discretion, and performs well in a busy corporate setting. The role works closely with executive leadership and the accounting team, helping maintain daily operations, coordinate priorities, and keep important administrative activities on track.
Responsibilities:
- Provide comprehensive administrative support to senior executives, ensuring schedules, communications, and priority items are managed efficiently.
- Compile, organize, and distribute reports and presentation materials while keeping departmental calendars and timelines up to date.
- Assist the accounting team with year-end activities and other administrative tasks that support financial operations.
- Review contracts, banking documents, proposals, partnership materials, and spreadsheets to help route information accurately and support executive decisions.
- Coordinate appointments, arrange travel plans, prepare outgoing correspondence, process incoming mail, and welcome visitors in a courteous manner.
- Handle multiple requests at once while maintaining strong attention to detail, sound judgment, and a high level of confidentiality.
- Work across departments to follow up on action items and help leadership initiatives move forward without delays. Requirements
- Previous experience in an Executive Assistant or advanced administrative support position.
- Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.
- Proficiency in Microsoft Word and Excel; familiarity with database tools such as Access is advantageous.
- Ability to coordinate calendars, executive meetings, and travel arrangements with accuracy and efficiency.
- Solid numerical aptitude and comfort working with reports, spreadsheets, and financial-related documents.
- Proven ability to manage competing deadlines, stay organized, and work independently in a fast-paced environment.
- Detail-oriented demeanor, positive attitude, and sound judgment when handling confidential information.