GSN UMass Med School United States, Massachusetts, Worcester Jul 24, 2026 Executive Assistant II
GSN\nMinimum Salary US-MA-Worcester\nJob Location 15 hours ago(7/23/2026 9:17 PM) Requisition Number 2026-50325 # of Openings 1 Posted Date Day Shift Exempt Exempt/Non-Exempt Status Non Union Position
W60•Non Unit Professional Position Type Full-Time Min USD $62,000.

00/Yr. Max USD $72,000.00/Yr. Overview

POSITION SUMMARY

Provides specialized and advanced support to the GSN Dean, Associate Dean, and Director of the Graduate Entry Pathway (GEP) and Director of the Nurse Educator and CE Program by performing complex and administrative and financial functions and enterprise wide support based once GSN's strategic priorities. Sets priorities, investigates assigned issues, determines method of research, data and information requirements as well as analysis techniques. Manages communications and activities between GSN leadership and UMMS community ensuring items requiring follow-up are dealt with. Primary contact with various stakeholders, press and outside agencies/organizations providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and personnel. Participates in committees and manages complex projects and initiatives for assigned nursing leaders. Work involves handling of confidential and time sensitive information/materials. Position may provide support to several GSN nursing leaders including their direct reports. Responsibilities

ESSENTIAL FUNCTIONS

Attends with executives or as representative both internal and external meetings and special events providing follow up with outstanding issues and manages the communication process.\nDevelops and prepared monthly management reports.\nResearches, collects and prepares information for use in discussions/meeting for executive. Arranges presentation materials for executive meetings. Keeps executive informed of pertinent information.\nManages executive calendars, appointments, travel plans, records and files. Collaborates with internal staff to confirm executive's schedule reflects strategic priorities.\nDevelops with senior accountant the annual budget and planning documents monitoring the budget throughout the fiscal year. Reconciles budget and presents variance and forecast reports to executive.\nCoordinates with faculty and staff responding to requests on behalf of executive, ensuring a timely and appropriate response is received.\nManages communications and activities between executives and faculty/staff making sure items requiring attention and follow-up are dealt with.\nPrimary contact with other departments, customers, press and outside agencies/organizations for executive providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and personnel.\nParticipates in institutional committees and manages complex projects and initiatives for executives.\nProvides advice on human resources and payroll policies and procedures oversee the processing of transactions and reviews reports.\nComposes and distributes correspondences, notices, forms, memoranda, calendars, manuals, presentations, brochures and other related materials.\nMaintains confidentiality of information regarding business, reports and documents and uses discretion when disseminating the information.\nCompiles monthly records of Dean's professional activities to populate Annual Performance Review (APR).\nSupports Personnel Action Committee (PAC).\nProvides support for the Graduate Entry Pathway (GEP) Program including scheduling and recording minutes for monthly faculty meetings, supporting GEP faculty with Blackboard, collecting required student documentation, ordering supplies, travel, event coordination including Pinning and Student Orientation, etc.\nProvides support to the Director of the Nurse Educator Program and Continuing Education (CE) Programs, including Blackboard support, exams for the Peri-op Program, ordering of supplies and logistics of various activities and special events.\nCoordinates travel for guests and logistics of various activities and special events.\nResponds to urgent emails during off hours.\nPerform other duties as assigned. Qualifications

REQUIRED QUALIFICATIONS

Bachelor's degree in Business Administration, Management or Accounting or related field, or equivalent\n5 to 7 years of administrative and budgetary experience.\nProficiency in use of PC, database, spreadsheet and word processing application software.\nDemonstrates excellent analytical, organizational, and time management skills. 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