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Executive Assistant
Job
Robert Half Inc. | Cynet Systems
Baltimore, MD (In Person)
Full-Time
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Job Description
Executive Assistant
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission.
Key Responsibilities:
- Act as the primary point of contact for internal staff, board members, donors, and community partners.
- Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.
- Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.
- Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.
- Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.
- Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.
- 3+ years of providing administrative or office management support to executive or C-suite leadership; experience in a non-profit setting is preferred.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and familiarity with donor databases/CRM software (e.g., Salesforce, Blackbaud, Raiser's Edge, DonorPerfect)
- Ability to work independently and as part of a team.
- A commitment to the mission and values of the organization.