Executive Operations Assistant

Executive Operations Assistant Holland Wellness Center Baltimore, MD Job Details Full-time From $22 an hour 1 day ago Qualifications Google Workspace Customer communication Confidential information handling Customer service Spreadsheets Word embeddings Executive administrative support Organizational skills Productivity software Associate's degree Document management systems Time management Office experience Full Job Description This is more than an assistant role. It is a front-row seat to how two growing companies are built, run, and expanded. If you are organized, dependable, and genuinely curious about business operations, leadership, and entrepreneurship, you will gain hands-on experience most roles never offer. About the Role As Executive Operations Assistant, you will work directly with the Executive Director to support daily operations across two organizations: DAW Construction — a construction company focused on project coordination, business development, vendor relations, compliance, contracting, and administrative operations. Holland Wellness Center — a behavioral health and wellness organization focused on clinical operations, compliance, client services, staffing, documentation, and program development. You will thrive here if you enjoy a fast-paced, professional environment where priorities shift and strong follow-through matters. Working With the Executive Director You will partner closely with a driven, direct, and growth-minded leader who values professionalism, accountability, confidentiality, and clear communication. This role suits someone who thinks ahead, takes initiative, stays organized under pressure, welcomes direct feedback, and takes pride in quality work. In return, you can expect mentorship, real responsibility, and room to grow professionally and personally. What You'll Do Support daily executive and administrative operations across both companies Manage calendars, appointments, email, reminders, and follow-up tasks Prepare letters, notices, forms, reports, and other professional documents Assist with business development, vendor portals, applications, and outreach Organize files, invoices, employee records, compliance documents, and business materials Communicate professionally with clients, contractors, providers, staff, vendors, and partners Track deadlines, assigned tasks, meetings, and project updates Support special projects, research, document preparation, and growth initiatives Maintain strict confidentiality across all business, employee, and client information What We're Looking For A forward thinker who anticipates needs and brings solutions A coachable quick learner who applies feedback fast Dependable, motivated, and professional Organized, with the ability to manage competing priorities A strong written and verbal communicator A self-starter who follows through without constant reminders Trustworthy, with a track record of handling confidential information Genuinely interested in entrepreneurship, leadership, and business growth Required Qualifications Strong written and verbal communication skills Reliable attendance and punctuality Professional demeanor and strong interpersonal skills Ability to follow direction and complete tasks independently Proficiency with email, Microsoft Word, Google Workspace, and basic document management Strong organization and time-management skills Commitment to confidentiality at all times Preferred Qualifications Prior administrative, executive assistant, or office support experience Experience with scheduling, filing, document preparation, or customer service Familiarity with Microsoft Office, Google Workspace, spreadsheets, and electronic file systems Interest or background in construction, healthcare, behavioral health, business administration, or entrepreneurship Experience supporting leadership, operations, compliance, or project coordination Who Thrives in This Role Candidates tend to come in at one of three levels, and we welcome all of them: Solid Administrative Experience — Reliable and organized, with solid experience managing daily tasks, scheduling, documents, and communication. Strong Executive Assistant Experience — Independent and detail-oriented, able to support executive operations with limited supervision while maintaining confidentiality. Experienced EA / Operations Coordinator — Skilled at managing multiple priorities, coordinating operations, building systems, and supporting business growth, compliance, and projects. What Success Looks Like In your first months, success means tasks are completed on time, follow-up is consistent, communication is professional, documents are well organized, and leadership can count on you to keep operations moving. The right person is proactive, detail-oriented, respectful, and grows into greater responsibility over time.

Pay:

From $22.00 per hour

Education:

Associate (Preferred) Ability to

Commute:

Baltimore, MD 21216 (Required)

Work Location:

In person