Ardelle Associates is seeking for an Executive Administrative Assistant for a contract opportunity supporting the National Institute of Health (NIH)

Duties:

Administrative & Front Office Support Manage calendars, schedule meetings, coordinate events, and track deadlines for assigned personnel. Answer, screen, and route telephone calls; greet, verify, and escort visitors following NIH security protocols. Maintain a professional, well-organized, and responsive office environment. Document Management & Records Administration Sort, file, track, and archive documents in both electronic and hard-copy formats. Create and maintain file systems consistent with NIH Records Management standards. Organize and manage shared electronic files, folders, and SharePoint document libraries. Correspondence & Reporting Draft, edit, format, and prepare official correspondence, memoranda, reports, meeting summaries, and briefing materials. Generate meeting minutes, track actions, and support follow up activities. Produce clear and concise written materials for internal and external dissemination. Travel & Timekeeping Prepare, review, and submit travel authorizations and vouchers (Local, Domestic, Foreign, and Sponsored) using the NIH CGE travel system. Ensure the contractor possesses the knowledge and ability to prepare and submit travel requests requiring Presidential Appointee (PA) approval, including accurate documentation and timely routing. Prepare and track Official Duty Activity (ODA) requests. Provide accurate and timely timekeeping support. Personnel and Administrative Processing Prepare, route, and track personnel action packages and related administrative documentation. Assist with onboarding and orientation activities for new personnel. Operations, Property & Records Support Assist in property management functions, including inventory tracking, reconciliation, and maintenance of accountable property records. Support records retention, categorization, disposition, and compliance activities. Program Support, Analysis & Special Projects Assist Branch Chiefs, Section Leaders, and Team Leads with research, coordination, data gathering, and administrative support. Conduct data entry, basic analysis, workflow support, and organizational tasks. Maintain awareness of NIH policy updates and apply procedural changes as directed. Technical & Software Support Operate standard office equipment (computers, printers, scanners, copiers, fax machines). Use Microsoft Office Suite (Word, Outlook, PowerPoint, Teams, SharePoint), Adobe Acrobat, and virtual meeting platforms. Experience with CGE (Concur Government Edition) NIH travel system. Experience with the NIH Business System (NBS). Other Duties Perform additional duties as assigned, consistent with and not to exceed the scope of the Administrative Technician labor category as defined under the PAA.

Qualifications:

A college degree and four years of experience Prior work in a large Federal agency, as well as a firm knowledge of business administration is desired. US Citizenship Federal background check required before start date

Job Types:

Full-time, Contract Pay:

$43.42 - $48.84 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Experience:

Web design: 2 years (Preferred) Ability to

Relocate:

Bethesda, MD 20892: Relocate before starting work (Required)

Work Location:

In person