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GK
Green Key Resources
Executive Assistant
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Scorecard
Based on Maryland data
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What they do
An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
$72,959 / year median in Maryland
-7% projected decline
Job Description
Executive Assistant
Executive Assistant Overview
- The Executive Assistant provides high-level administrative support to the Chief of Staff, ensuring seamless operations within the President's Office.
- Act as a liaison between executives, employees, students, external stakeholders, and community partners, fostering effective communication and collaboration.
- Coordinate daily administrative operations, including scheduling, event planning, and managing executive communications and materials.
- Independently manage complex administrative functions, exercising discretion and sound judgment in handling confidential information.
- Support institutional priorities and initiatives through project coordination, research, and preparation of reports and presentations.
- Maintain and update records and databases, ensuring accuracy, integrity, and compliance with retention requirements.
- Coordinate travel arrangements and logistics for the executive office, ensuring smooth execution of commitments.
- Develop and maintain administrative systems and procedures to improve efficiency and effectiveness of the executive office.
- Establish and maintain effective relationships with leadership, faculty, staff, and external stakeholders. Executive Assistant Key Responsibilities & Duties
- Provide executive-level administrative support, ensuring confidentiality and discretion in all tasks.
- Serve as the primary point of contact for inquiries directed to the executive office.
- Manage and prioritize the executive's calendar, scheduling meetings, events, and engagements.
- Coordinate meetings and events, including logistics, agendas, and follow-up activities.
- Prepare, edit, and distribute executive communications, reports, and presentations.
- Conduct research and analysis to support decision-making and institutional initiatives.
- Facilitate administrative processes, recommending improvements to workflows and systems.
- Coordinate travel arrangements, including transportation, lodging, and itineraries.
- Support College-wide initiatives, collaborating with internal and external partners for successful execution. Executive Assistant Job Requirements
- Associate degree in business administration, public administration, or a related field required.
- Minimum of five years of progressively responsible administrative experience, including executive-level support.
- Proficiency in managing complex schedules, coordinating events, and preparing executive communications.
- Strong organizational skills with the ability to handle confidential information discreetly.
- Experience in higher education or supporting senior-level executives preferred.
- Bachelor's degree in business administration, communications, or related field is a plus.
- Proficiency in office software and systems for records management and communication.
- Ability to establish and maintain effective relationships with diverse stakeholders.
- Strong analytical and problem-solving skills to support institutional priorities.