Executive Administrative Assistant

Executive Administrative Assistant at IMPACT Technology Recruiting Executive Administrative Assistant at IMPACT Technology Recruiting in Mount Rainier, Maryland Posted in 2 days ago.

Type:

full-time

Job Description:

We are partnering with a mission-driven healthcare organization seeking an experienced Executive Administrative Assistant to support senior executives, including the Chief Compliance & Legal Officer. This is a high-visibility role supporting executive leadership in a fast-paced, professional environment. This role is onsite 5 days a week in Washington DC. This position is ideal for someone with strong executive support experience who is highly organized, detail-oriented, and comfortable handling confidential information with discretion.

Responsibilities:

• Manage complex calendars, scheduling, travel coordination, expense reports, and executive meetings
• Coordinate detailed travel itineraries, logistics, and executive support activities
• Draft, proofread, and prepare professional correspondence and presentations
• Support special projects, research, reporting, and executive communications
• Coordinate onboarding activities for executives and consultants
• Assist with office operations, meeting logistics, and facility coordination
• Partner closely with executive leadership and administrative teams to ensure smooth day-to-day operations

Qualifications:

• 10+ years of executive administrative support experience
• Recent experience supporting a General Counsel, Chief Legal Officer, or legal department required
• Strong experience managing complex Outlook calendars and executive travel
• Advanced Microsoft 365 skills (Outlook, Word, Teams, PowerPoint, Excel)
• Experience with Zoom, VPN, DocuSign, and executive-level communications
• Excellent written/verbal communication skills with strong proofreading and editing abilities
• Experience coordinating Board meetings or executive-level events preferred
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision
• U.S. Citizenship required
• Must be eligible to obtain a DoD background investigation

Preferred:

• Bachelor's degree
• Healthcare or government program experience
• Military or veteran community familiarity is a plus This is a great opportunity for someone who enjoys supporting executive leadership, thrives in high-level administrative environments, and is looking for a long-term opportunity with meaningful work.