Executive Assistant First National Bank of America
7 East Lansing, MI Job Details 16 hours ago Benefits Health savings account Health insurance Paid time off 401(k) matching Pet insurance Qualifications Meeting minutes Correspondence management Confidential information handling Microsoft Excel Microsoft Outlook Project documentation Writing skills Word embeddings Executive administrative support Collaboration with board members Task prioritization Compliance documentation Project task coordination Collaborative technology platforms Microsoft Teams Corporate event planning Managing executive calendars Senior level Board relations Office phone management Audit support Full Job Description Every executive team needs one person who knows where everything stands. At First National Bank of America , we're looking for that person. You'll be the Executive Assistant to our CEO and our COO/Board Secretary, and a trusted partner to the rest of the Executive Team. You'll keep calendars, communications, board work and a hundred moving pieces on track, so our leaders can spend their time leading. The role comes with real trust and real latitude: you'll see sensitive information, make judgment calls without waiting to be told, and sit close to how a national bank is actually run. What You'll Do Run complex calendars for the CEO, the COO/Board Secretary and other executives, protecting their time and resolving conflicts with judgment about what matters most, not just what was booked first Be the front door to the executive suite: manage calls, email and correspondence, internal and external, with polish and fast follow-up, and know what goes straight to the executive Support the Board of Directors and its committees: coordinate meetings, assemble and distribute materials, record accurate minutes, and track action items to completion Prepare executive communications, presentations, agendas and reports that are clear, confidential and ready to send Keep audit and regulatory examination requests moving by gathering documentation, tracking status and making sure deadlines are never a surprise Plan conferences, off-site meetings and events from start to finish, partnering with teams across the bank Partner with executives who each work differently, and handle confidential board, personnel and strategic information as a matter of course Work fluidly across Microsoft Teams, RingCentral, Outlook and mobile, using whatever gets the answer fastest What You Bring Experience supporting senior leaders at a full-service level is valuable, and many strong candidates will have years of it. We care more about what you did with that time than how long it was. If you built the same judgment as an office manager, chief of staff, paralegal, project coordinator or in another role, tell us that story. Working command of Microsoft Word, Excel, Outlook, PowerPoint, Teams and OneDrive. We'll teach you our other systems. Writing that is clear, clean and professional, and sound handling of confidential material How We Hire Before your interview, you'll complete a short online assessment. Our conversations focus on how you work: real situations, what you did and why. Bring stories, not just a resume. Why FNBA You'll work alongside the people who set the bank's direction, learn how a national bank really runs, and have a job that matters from your first week. Employee benefits Medical
- Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00 Dental
- Premiums as low as $0.00 Vision
- Low premium Plan Discounted childcare Pet Insurance Paid Time Off (PTO) 401k with employer match Adjustable desks that can be raised or lowered to sit or stand At First National Bank of America , we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs.
We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference. First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.
Note:
These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job. First National Bank of America uses E-Verify to confirm employment eligibility as per E-Verify guidelines. First National Bank of America is an Equal Opportunity Employer. #LI-Onsite
