Executive Assistant

Description We are looking for an experienced Executive Assistant to join a small, collaborative grant-making foundation in Kalamazoo, Michigan. This contract position will last for a minimum of two months and involves supporting the President, trustees, and other executives in their daily operations. The role requires exceptional organizational skills, attention to detail, and the ability to work closely in a team-oriented environment. M-F 9am-5pm.

Responsibilities:

• Manage the President's calendar and coordinate travel arrangements, ensuring schedules are optimized and conflicts are avoided.
• Prepare agendas for executive meetings, take minutes, and organize meeting documentation.
• Proofread and summarize grant proposals for board review, maintaining accuracy and clarity.
• Edit and ensure the quality of annual reports through collaboration with all staff members.
• Maintain organized notebooks for various committees, updating information as required.
• Assist with general office tasks, such as managing supplies and maintaining a clean workspace.
• Collaborate with the trustees and executives to support strategic initiatives and administrative needs.
• Serve as a liaison to ensure smooth communication between team members and external stakeholders.
• Handle sensitive information with discretion and professionalism. Requirements
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Excel and Word, with strong technical skills.
• Exceptional organizational and time-management abilities.
• Outstanding proofreading and written communication skills.
• Ability to work collaboratively and build strong relationships with executives and trustees.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• Comfortable handling confidential information with integrity.
• Strong interpersonal skills and a proactive approach to problem-solving.

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