Executive Assistant

We are looking for an Executive Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will provide essential support to organizational leaders, ensuring smooth operations and effective coordination of projects and events. This position offers an excellent opportunity to contribute to meaningful initiatives while developing your skills in a dynamic environment. This role is 100% onsite, M-F, 8:30am-5:30pm. April 20th - June 12th, 2026, with a

POSSIBILITY

of extending. Candidates familiar with current news & international political happenings and matters important to younger people and bilingual candidates are encouraged to apply.

Responsibilities:

• Manage and organize executive calendars, including scheduling meetings and appointments.
• Provide logistical support for events and programs, including planning, promotion, and space reservations.
• Act as a liaison with international students, facilities staff, and external vendors to ensure effective communication.
• Prepare reports and organize information to meet deadlines and support decision-making.
• Assist in the creation of promotional materials using tools such as Canva and Instagram.
• Collaborate with team members to ensure the successful execution of projects and initiatives.
• Adapt to changing priorities and maintain flexibility in a fast-paced environment.
• Uphold appropriate boundaries while fostering an inclusive and supportive community.
• Support other team members with various administrative and operational tasks as needed.