Executive Assistant

Description We are looking for a highly organized and meticulous Executive Assistant to provide key administrative support for the Associate Vice President in a university setting. This Contract to permanent position requires a proactive individual who can manage schedules, prioritize tasks, and handle confidential matters with discretion. Based in Lansing, Michigan, this role offers an opportunity to contribute to the success of the division by coordinating events, managing workflows, and ensuring seamless operations. This role is a contract assignment through the end of 2026, 100% onsite, M-F 8am-5pm.

Responsibilities:

• Oversee the daily calendar for the Associate Vice President, ensuring schedules are well-organized and prioritized.
• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Manage office operations by maintaining a clean workspace, ensuring supplies are stocked, and addressing service needs.
• Assign tasks and provide guidance to student employees to support divisional goals.
• Review and manage incoming communications, such as memos and reports, to determine importance and distribution.
• Conduct research, compile data, and prepare reports or presentations for executive-level decision-making.
• Collaborate with Conference Services and other teams to organize and support events throughout the year.
• Draft, edit, and finalize precise documents and spreadsheets using Microsoft Office applications.
• Respond to routine inquiries and correspondence in a timely and thorough manner.
• Assist with administrative functions, including data entry and other duties as assigned. Requirements
• Associate's Degree from a regionally accredited institution or equivalent education and experience.
• Proven experience providing administrative or executive-level support in a detail-oriented setting.
• Strong proficiency in using various office technologies and Microsoft Office applications.
• Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.
• Demonstrated ability to manage multiple priorities and lead tasks under tight deadlines.
• Experience maintaining confidentiality while handling sensitive information.
• Ability to coordinate and support events effectively, including managing logistics.
• Flexibility and adaptability to address evolving needs and challenges within the division.

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