Executive Assistant - Siwek Lumber Jordan

Executive Assistant

• Siwek Lumber Jordan 350 Valley View Drive, Jordan, MN 55352 $23
• $26 an hour
• Full-time $23
• $26 an hour
• Full-time Siwek Lumber
• Executive Assistant We're looking for a dependable, highly organized professional to act as a key support partner to our Owners, helping ensure daily operations run smoothly and stay on track.

This role focuses on prioritizing tasks, streamlining communication, and keeping leadership aligned with the most important objectives. Responsibilities include managing incoming communications, coordinating schedules, supporting internal initiatives, and assisting with essential business functions across the organization.

Position Overview:

We're looking for someone who can effectively coordinate between ownership, employees, and daily operations. In this role, you'll manage and prioritize communication, including assisting with email and scheduling for ownership to help minimize distractions and keep focus on high-value work. You'll support both the CEO and CAO by organizing information, tracking tasks, and ensuring follow-through on key priorities. Additional responsibilities include managing executive calendars, coordinating internal and external meetings, handling confidential information, supporting special projects, assisting with hiring and onboarding, and helping improve overall organization and efficiency across the company.

Core Responsibilities:

Core responsibilities for this position include managing communications such as calls and emails ensuring messages are handled, prioritized, and directed appropriately. This role requires maintaining strong organization across multiple priorities while demonstrating clear and professional written and verbal communication. Proficiency in Microsoft Office or Google Workspace is essential. Occasionally assist with basic transactions or customer needs as required, though this is not a primary responsibility of the role. At times, you may serve as a point of coordination by stepping in to support specific situations while maintaining clear and consistent communication across the team. Additionally, you will help maintain an organized and professional work environment, particularly within ownership and administrative areas.

Performance Standards:

At Siwek, we are seeking a highly organized, proactive, and dependable Executive Assistant with strong interpersonal skills, professionalism, and attention to detail. The ideal candidate is comfortable learning internal systems (including BisTrack) and supporting a wide range of administrative and operational tasks. This role requires the ability to thrive in a fast-paced environment with frequent interruptions and shifting priorities while maintaining focus and follow-through. Flexibility is essential, including availability for early mornings and occasional Saturdays. This role focuses on supporting ownership through a wide range of administrative and operational responsibilities. The Executive Assistant will respond promptly to both customer and internal requests, manage priorities effectively, assist with projects, and help maintain strong organization, communication, and efficiency across the company.

Need Skill Set:

• Strong customer service and communication skills, with the ability to interact professionally with both customers and leadership
• Proven experience as an Executive Assistant or in a similar administrative role
• Highly organized, detail-oriented, and dependable in a fast-paced, changing environment
• Ability to manage multiple priorities, shifting demands, and interruptions while maintaining accuracy
• Strong administrative and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Emotional maturity, sound judgment, and a calm, steady presence in a busy environment
• Strong initiative and willingness to take ownership of tasks and follow them through to completion.

Pay:

$23.00

• $26.

00 per hour

Benefits:

401(k) matching Dental insurance Employee discount Flexible schedule Health insurance Paid time off

Experience:

Executive administrative support: 1 year (Required)

Work Location:

In person