Executive Assistant to the Executive Director

Executive Assistant to the Executive Director Circus Juventas Saint Paul, MN Job Details Full-time $48,000 - $55,000 a year 20 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Retirement plan Qualifications Record keeping Non-profit experience Volunteer management Filing Executive administrative support Mid-level Event vendor coordination 3 years Databases Bachelor's degree Accounting Managing executive calendars Full Job Description Organization Overview Circus Juventas is a nonprofit performing arts circus school for youth, dedicated to inspiring artistry and self-confidence through a multicultural circus arts experience. Founded in 1994, Circus Juventas operates from its permanent big top in Saint Paul, Minnesota, where offices, classes, rehearsals, and most performances take place. Position Summary The Executive Assistant to the Executive Director provides high-level administrative, organizational, and project support to the Executive Director and Executive Department. This role serves as a key liaison with internal staff, board members, volunteers, vendors, and external partners. The ideal candidate is highly organized, professional, adaptable, and thrives in a fast-paced, mission-driven performing arts environment. Key Responsibilities Executive & Office Administration Provide administrative and operational support to the Executive Director and Executive Department Manage complex calendars, schedules, and communications Track deadlines, events, and deliverables Maintain records, files, and correspondence Board & Governance Support Coordinate Board and committee meetings Prepare agendas and meeting materials Record and distribute action items Project, Event, and Program Support Support planning and execution of events and shows Coordinate vendors, ticketing, and merchandise Assist with volunteer coordination Systems & Operations Maintain organizational calendars and databases Support administrative accounting tasks Qualifications Bachelor's degree required Minimum 3 years of administrative or executive assistant experience Nonprofit experience preferred Commitment to the mission of Circus Juventas Employment Details This is a full-time, salaried, onsite position reporting to the Executive Director. Evening and weekend hours are required during performances and special events. Benefits include employer-paid medical insurance, paid vacation, 401(k) matching, and free Circus Juventas classes for employees' children. Background checks are required.

Pay:

$48,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person