The Executive Assistant provides administrative, operational, and practical support to the Birthstone Maternity Home Program. This position works closely with program managers and coaches to help ensure the day-to-day needs of the program, maternity homes, residents, and staff are handled efficiently and professionally. This is a dynamic position that requires flexibility, initiative, strong organizational skills, and a willingness to step into a variety of responsibilities as needs arise. The Executive Assistant will be responsible for managing office and business tasks, technology needs, communication, errands, home preparation, maintenance coordination, resident move-ins and move-outs, social media, and other projects that support the overall mission of Birthstone. The ideal candidate is dependable, resourceful, comfortable with technology, able to manage multiple priorities, and willing to do whatever is needed to help the program operate smoothly. Administrative & Business Support Provide administrative support to Birthstone managers and coaches. Coordinate scheduling, organization, correspondence, documentation, and other administrative tasks. Use technology and various software platforms to complete daily responsibilities. Maintain organized files, records, and program information. Responsible for managing mailings, physical fundraising letters, and other marketing materials. Make phone calls and communicate with vendors, businesses, volunteers, and other contacts as needed. Responsible for managing research, data entry, spreadsheets, and other administrative projects. Help coordinate meetings, appointments, and other program-related activities. Maintain confidentiality regarding residents, staff, volunteers, and program information. Technology & Communication Be comfortable learning and using new technology and software. Help maintain and update Birthstone's social media presence, including Facebook postings. Responsible for collecting, organizing, and maintaining client/resident stories and information for appropriate use in communications and fundraising. Help gather photos, updates, and other content as requested while maintaining appropriate privacy and confidentiality. Responsible for managing other digital communication needs as they arise. Maternity Home Support Responsible for preparing homes for new residents prior to move-in. Help prepare rooms and common areas for incoming residents. Responsible for coordinating and preparing for resident move-ins and move-outs. Help clean, organize, restock, and prepare homes between residents as needed. Shop for household, resident, and program supplies as needed. Oversee the clearing, organization, and preparation of the home after a resident moves out. Run errands for the maternity home program. Pick up or deliver supplies, donations, and other necessary items. Maintenance Meet maintenance workers, contractors, repair personnel, and other vendors at Birthstone homes as needed. Coordinate repairs and other home-related services as needed. Help address unexpected household needs and emergencies when appropriate. Follow up with vendors to ensure requested work has been completed. Program & Team Support Provide support to Birthstone managers and coaches as needs arise. Help coordinate projects between Birthstone, Coalition Life, volunteers, vendors, and other partners. Be willing to take on changing responsibilities based on the current needs of the program. Help improve organization, efficiency, and communication within the program. Provide backup support when managers or coaches need assistance. Qualifications & Skills Strong organizational and time-management skills. Excellent communication skills, both written and verbal. Comfortable using computers, smartphones, email, Google Workspace, social media, and other technology. Ability to learn new software and technology quickly. Professional and friendly when interacting with residents, vendors, volunteers, and community partners. Willingness to perform both administrative and hands-on tasks. Ability to maintain confidentiality and exercise good judgment. Valid driver's license and reliable transportation. Ability to lift and carry supplies and move household items as needed. Other Duties Because Birthstone is a growing and dynamic program, the responsibilities of this position may change based on program needs. Take on additional administrative, operational, household, communication, or special project duties as needed to support the needs of Birthstone. The goal of this position is to help Birthstone's managers and coaches stay focused on serving residents by providing reliable support wherever it is needed.

Pay:

$31,200.00 - $41,600.00 per year

Work Location:

In person